10th APACC 2025

The "Regular Delegate" category includes:
- Healthcare professionals (HCPs) (professionals that provide any type of health care service to people living with HIV or other diseases) and patient representatives;
- NGOs and activists;
- Government officials, representatives, and policymakers;
- Researchers;
- Students in a relevant field; and
- People Living with HIV

The "Industry Delegate" category includes:
- Representatives from industry
- Medical education providers
- Investment companies, and others not listed above

* Countries included in the low-income and lower middle-income economies list of the World Bank Classification

** Industry representatives may receive a discount based on the level of support provided to the event. For more support and registration information, please contact us at karen.lam@amededu.com.

*** Contact the Conference Secretariat at karen.lam@amededu.com to claim your code to register at a discount rate.

**** The registration fee for regular delegates from Japan cannot be combined with other discounts. Please contact the Conference Secretariat at karen.lam@amededu.com to receive the link to register.

Important

• We strongly advise that you register early to ensure your registration. Registration will close when the capacity of the venue is reached.

• Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent.

Please download and complete the below form. 

After completing the form, please return it to the conference secretariat at karen.lam@amededu.com. 

APACC provides a platform for investigators in the Asia-Pacific region to present their latest research or share their experiences in the field of HIV and co-infections!

APACC accepts encore and industry-submitted abstracts as long as the research is focused on the Asia-Pacific and has new data at the time of the conference.

Abstract submitters who are eligible as Early-Career Investigators (ECI) / Regular Delegates from a Resource-Limited Setting (RLS) enjoy a 50% discount on the Early Fee. Abstract submitters who are eligible as Regular delegates from high-income countries enjoy the early applicable fee. 

All abstract presenters are expected to attend on-site. 

To stay updated on the recent developments, make sure you are signed up for our newsletter. 

Co-submission of abstracts with IAS 2025 is allowed. You can submit your abstract(s) to both APACC 2025 and IAS 2025 as long as you comply with the IAS 2025 embargo policy. The co-submission agreement does not apply to IAS 2025 late-breaker abstracts.

APACC 2025 welcomes two types of abstracts:

• “Lessons learned” abstracts: What worked and what did not work? Share your experiences and exchange ideas with a multidisciplinary audience. "Lessons learned abstracts" can be submitted in a descriptive (non-structured) format.
   
• Research abstracts: Present the latest results from your study or research and discuss the findings with an expert audience. "Research abstracts" should contain the following four components:
  • Background: A concise statement of the issue under investigation or a hypothesis;
  • Material and Methods: The experimental methods used (including the statistical analyses employed);
  • Results: Specific findings (promises such as "to be completed" or "to be presented" are not acceptable);
  • Conclusions: A summary of findings that are supported by your results (statistical analyses used to support the conclusions, where appropriate, should be included; concluding statements such as "the results will be discussed" are not acceptable).

Abstract submitters are strongly encouraged to use person-first language in their abstracts. View the video tutorial and guidelines here

Please note that abstracts cannot be accepted if tables or graphs are included.

The maximum word count for the abstract body is 500 words.

Abstracts are considered official communications to the conference and will be treated confidentially.

By submitting an abstract to a meeting organized by Virology Education BV (VE) or Academic Medical Education BV (AME), the abstract submitter hereby agrees to the terms and conditions.

The terms and conditions can be viewed here. 

Financial backing helps us deliver an impactful conference experience for the benefit of healthcare professionals and community representatives involved in HIV and co-infections with HIV.
 
This collaboration plays a vital role in both the organizational as well as scientific success of the program.

To show your commitment to the cause and get in touch with us for a tailored support package for APACC 2025, please contact Rikke Puggaard-Rode at rikke.rode@amededu.com.
 
Benefits of Support
By supporting this program, we can offer the following advantages for your company.* Please contact us for the most recent support level benefits for this program.

• Symposium opportunities
• Non-commercial interviews with company representatives
• Verbal acknowledgement during the program 
• Discounted and complimentary registrations for your representatives
• Company acknowledgement on digital meeting materials including but not limited to newsletters, flyers, the streaming platform, and our website
• Company acknowledgement on printed meeting materials including but not limited to banners and the program book
• Digital and printed advertising opportunities 
• Social media shout-outs
• Logo on the conference bag 

 
*Subject to the support level.

Virology Education (VE), with support from the industry, is offering scholarships to Regular Delegates from the Asia-Pacific region to attend APACC 2025 from 12 to 14 June in Tokyo. The scholarship covers registration, and/or travel and accommodation. 

The scholarships are supported by industry. These companies will have no control, influence, or involvement in the selection of any attendees.

Virology Education is proud to support participation from professionals from underrepresented communities. We strongly recognize the value of conducting our programs with a diverse and inclusive representation of the scientific and medical global community, welcoming a range of backgrounds, experiences, and opinions and embracing the benefits that these differences bring. This diversity and equity are essential to our mission of advancing clinical care and scientific research worldwide.

Read our Code of Conduct

• Full Scholarship:

  • Registration to the APACC 2025
  • Accommodation
  • Travel

• Partial Scholarship:

  • Registration to the APACC 2025
  • Accommodation

• Registration Scholarship: 

  • Registration to the APACC 2025

• Please note that successful scholarship applicants are required to attend the APACC 2025 and any confirmed pre-meetings in full.

All scholarship awardees are required to attend the full meetings. Awardees must sign in at the beginning of each meeting day and sign off at the end of each day as requested by the Conference Organizer. At the close of the Conference, awardees must have completed the daily and overall conference evaluations.

Recipient will provide post-meeting feedback and a summary about his/her conference experience within one month after the end of the conference. The feedback questionnaire will be an online survey with the recipient providing feedback on their experience at the conference, scholarship procedure, and how they will implement the knowledge acquired at the meeting in their daily practice. The questionnaire will be sent to each recipient by email within one week after the conclusion of the conference.

Applicants must:

• Be proficient in English to interact with faculty and fellow attendees
• Be actively involved in the field of HIV 
• Be able to show benefits to their patients / research / community from attending the meetings
• Be willing and able to share information learned at the meetings with a larger community
• Be eligible to obtain a visa for travel. Declare that she/he is able and willing to fund all other costs beyond the scholarship that are involved in attending the meetings, e.g. all other hotel, travel, and subsistence expenses NOT covered by the scholarship.
• Declare to take out her/his own insurance policies (for travel, liability, illness, and/or other necessary insurance in relation to her/his participation to the conference).
• Conference organizer will automatically decline all scholarship applications that do not conform to the eligibility terms

The scholarship applications must be submitted online through our Scholarship Application Portal by the deadline. The applicant will be asked to submit a motivational letter (max. 200 words) describing how their patients/research/community will benefit from the knowledge gained at these meetings, and their knowledge dissemination strategy, a CV, and a letter of recommendation (optional).

• All applications will be acknowledged upon receipt.
• All applications will be reviewed by an independent Scholarship Review Committee
• Successful applicants will be sent a scholarship agreement.
• After receipt of the signed scholarship agreement, successful applicants will receive instructions for further arrangements.
• All applicants will receive notification of the application status no later than 2 weeks prior to the meeting. 

• Professional background
• Quality of the abstract (if accepted)
• Country of residence
• Recommendation by your supervisor
• Demonstrable benefits to patients / research / community by the knowledge to be gained at this meeting
• Strategy of knowledge dissemination
• Early-Career Investigator

• Incomplete applications will not be considered. Conference Organizer cannot be held responsible for any incorrect information that is submitted through the scholarship application portal.
• All travel arrangements will be made by Conference Organizer in collaboration with their preferred business travel partner. Conference Organizer cannot reimburse any travel costs made by participants themselves.
• Retrospective applications will not be considered.
• Scholarship recipients are required to attend the APACC and any confirmed pre-meetings in full.
• Scholarship recipients are committed to attend the meetings in person. If they fail to do so, they will be charged the full amount of the travel and accommodation costs incurred and will be excluded from applications for future scholarships of Conference Organizer.
• Scholarships are non-transferrable.
• Conference Organizer cannot guarantee awarding the scholarship to prospective scholarship recipients until the confirmation of available funds. In the event that sufficient funding for the scholarship is not available, Conference Organizer will not be liable for any expenses or damages incurred by the prospective scholarship recipient with regards to the scholarship application and/or preparation for the meeting.
• Applications will be considered until the exhaustion of funds.
• Scholarship recipients will be responsible for all other costs associated with conference attendance.
• Conference Organizer will not be liable for any injury, death, damage, loss, delay, cost, expense, or inconvenience, causes of action claims and suits for property damage, theft of property or personal injury (including death) arising in connection with the scholarship and participation in the Conference.
• Conference Organizer reserves the right to make the final decision regarding all applications, which cannot be disputed.

Endorsers' support and collaboration are key to the success of our program!

If you would like your organization to endorse APACC 2025, please contact Karen Lam  at karen.lam@amededu.com.

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