NTD
Topics
Meeting category
Date(s)
16 May 2025
Important dates
Abstract Submisssion Deadline
Friday, 28 February 2025 at 23:59 CAT
Location
Windhoek, Namibia
Meeting type
In-Person Meeting

1st Conference on Neglected Tropical Diseases (NTDs) 2025

General
Image
NTDs Conference

We are pleased to announce the 1st edition of the Conference on Neglected Tropical Diseases, scheduled to take place on 16 May 2025 in Windhoek, Namibia, as an in-person meeting.

Neglected Tropical Diseases (NTDs) affect more than 1 billion people, with a disproportionally high disease burden in children and women. NTDs are prevalent in impoverished regions and hard-to-reach communities, thus their control requires an integrated and cross-cutting approach to tackle associated structural and socio-economic challenges.

The abstract-driven conference proposes a platform to disseminate new advancements, real-world data, implementation challenges, and novel governing models to discuss and generate solutions for cross-cutting topics and ultimately reduce the disease burden and societal impact of NTDs.This proposal supports the progress in foundational pillars of the WHO Roadmap by facilitating evidence-based program implementation, leveraging the cross-cutting approach, and providing a forum to discuss a paradigm shift toward country ownership of elimination programs.


The program will consist of invited lectures, oral abstract & poster presentations, a debate, skill-building sessions, panel discussions, and sponsored symposia.

On behalf of the Organizing Committee

Who Should Attend?
• Epidemiologists and public health experts

• Program implementers

• Clinical, translational, and basic researchers

• Residents, post-graduates, and PhD students

• (Non)Government representatives

• Health authority personnel

• Industry representatives

• Advocates and community workers
Meeting Objectives
Our goal is to facilitate scientific interchange in endemic regions for NTDs reflecting epidemiological patterns, accessible monitoring, preventive and therapeutic options, and health system capacities with an end goal to increase capacity and reduce the disease burden. More specifically, the program is aimed to:

- Create a dissemination platform for an unbiased and scientific knowledge exchange regarding the public health approaches to control neglected tropical diseases.

- Share real-world experience and facilitate evidence-based program implementation.

- Synthesize knowledge and leverage technology, infrastructure, and expertise utilized to successfully control NTDs or respond to other communicable diseases.

- Foster new and lasting cross-disciplinary and cross-cutting collaborations, with the end goal of strengthening response and epidemic preparedness.

- Encourage early-career investigators to actively participate in the program and support their career trajectory toward future leaders in the field.
Learning Objectives
After participating in this activity, participants will be able to:

-Stimulate research in endemic regions and consolidating the position of the NTDs in regional and global research agendas;

-Provide a dissemination platform to share success and challenges in program implementation, thereby facilitating evidence-based policymaking;

-Create a cross-cutting forum to facilitate collaborative, multistakeholder solutions;

-Shape the research community and fostering the scientific maturation of future leaders.
Practical Information 
Venue
Venue will be soon announced.
Accommodation
Accommodation is not included in the registration fee.

Badges
All participants are requested to wear the badge at all times during the conference to ensure admission to the meeting.
Certificate of Attendance
A certificate of attendance will be sent to you after successfully completing the program and post-meeting survey.
Language
The official language of the conference is English.
Enduring Materials
Conference materials can be obtained upon registration at the registration desk at the Conference Venue.
Disclaimer
This conference is intended for educational purposes only and aims to offer participants the opportunity to share information. The Organizing Secretariat of this event, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this meeting. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the conference.
Liability and Insurance
By registering for the conference participants agree that the organizers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.
Photographs, Audio, and Video Recording
Photographs, audio, and video recordings are not permitted at the official meeting sessions. Only the official medical writer appointed by the organization may make recordings. All presentations will be posted here as soon as possible after the workshop is finished, provided the speaker has given permission to do so.
Code of Conduct
All attendees, speakers, co-organizers, partners, endorsers, suppliers, volunteers, and employees at any of our programs are expected to observe our Code of Conduct. We cannot tolerate any form of discrimination, harassment, disrespect, or the marginalization of those involved in our programs. All participants of VE and AME-organized programs are expected to treat others with dignity and respect at all times.

Any individual who feels discriminated against, harassed, disrespected, or marginalized is encouraged to report the incident(s) to VE and AME via info@amededu.com or to one of our on-site personnel.
Any participant who is found to have exhibited any inappropriate conduct or behavior against others may be removed from the program.
Registration
Registration is open!
Register Here
Fees and Conditions

Physical Participation 

Regular Delegates

Local Delegates

Industry* 

Standard Fee (payment before/on 15 March 2025) 

€150,00

€30,00

€845,00

Late / Onsite Fee (payment from 16 March 2025) 

€200,00

€40,00

€945,00

Discounts

Early-Career Investigators and/or Regular Delegates from Resource-Limited Settings (RLS)** WITH or WITHOUT an accepted abstract

50% Discount on the standard fee

NGO Representatives/ Government Representatives (i.e. NIH, NIAID, CDC, etc) / Community Advocates

50% Discount on the current standard fee

Regular Delegates from High-Income Countries WITH AN ACCEPTED ABSTRACT

Standard fee

Representatives of Sponsoring Industry / Endorsing Organizations

Please contact the conference secretariat

* Industry representatives may receive a discount based on the level of support provided to the event. For more support and registration information, please contact us via yulia.veldhuis@amededu.com

** Countries included in the low-income and lower middle-income economies of the World Bank Classification.

If you have financial concerns or are eligible for a discount, please contact the conference secretariat via yulia.veldhuis@amededu.com.

Important
Important

  • We strongly advise that you register early to ensure your registration. Registration will close when the capacity of the venue is reached.

  • Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent.

Registration Fee Includes
- Access to all scientific sessions

- Conference pack

- Refreshments during the coffee breaks

- Buffet lunch on meeting days


IMPORTANT:

- No day rate is available

- Payment can only be made by credit card.

- Virology Education reserves the right to cancel improper registrations. Claims for a refund will not be honored.
Group Registration
For registration of groups larger than 5 participants, please contact Yulia Veldhuis at yulia.veldhuis@amededu.com
Early-Career Investigators / Academia from Resource-limited Settings (RLS)
We are pleased to provide a 50% discount on the standard fee for abstract submitters who are eligible as Early-Career Investigators (ECI) / Regular Delegates from a resource-limited setting (RLS), or a 50% discount on the current applicable fee for Early-Career Investigators (ECI) & Regular Delegates from a resource-limited setting (RLS) without submitting an abstract.

IMPORTANT: The fee waiver is offered to the presenting author only.

To be eligible as an early-career investigator, one should either be a current Master/PhD student or have obtained an MD/PharmD/PhD degree in the last five years. An application form needs to be completed by a supervisor and received by the Virology Education secretariat at least two weeks prior to the start of the workshop. Virology Education will contact the early-career investigator with instructions regarding the registration procedure.
Cancellation Policy
In case of cancellation, the following refunds are applicable:

- Cancellation before/on 16 April 2025: 50% refund (minus an administration fee of €40)

- Cancellation after 16 April 2025: Unfortunately, no refund will be given

If you are unable to attend the conference, a substitute delegate is always welcome at no extra charge, provided that a letter of authorization from the original participant has been received and the conference secretariat has been notified of the name of the substitute delegate before 25 April 2025. A statement (email/letter) of cancellation must be sent to Virology Education.
Liability and Insurance
By registering for the conference, participants agree that the organizers do not accept responsibility for medical, travel, or personal insurance. Participants are advised to take out their own insurance policies.
Media Registration
In order to register as a media participant for the Conference, the conference secretariat needs to receive:

1. Proof of accreditation
2. Valid identification (e.g. passport)
3. A letter from your assignment giver stating the details of your assignment (e.g. editor)
4. At least 3 previous written assignments in recognized outlets on HIV. If you are a freelance journalist, the assignments can be from different (recognizable) news outlets. Links to online publications are accepted
5. The website of the publication(s)/blog(s) that will be featuring your story on this workshop

A complimentary or reduced registration fee may apply for accredited media participants depending on availability. Preference will be given to credible print and online news sources. Please contact the conference secretariat for registration conditions.

We would like to receive a copy of your workshop report/ article once it is finalized.
All credentials will be verified by the Organizing Committee of the Workshop. Media representatives are kindly requested to register by sending the above-mentioned information to info@amededu.com.

Important: Media is restricted to the written press. Recording on film or photo is not allowed. Virology Education will request a copy of the written piece once it is finalized. Media representatives must also agree to abide by the 2020 embargo policy.
Disclaimer
This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The organizing secretariat of this workshop, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop. In case of cancellation of the meeting due to unforeseen circumstances, Virology Education cannot be held responsible for expenses made for travel, accommodation, visa applications, etc.
Downloads:
Program
Preliminary Program

The program of the conference is currently under development.

The below times are set in Central Africa Time (CAT). Please, use this tool to convert the timing into your time zone.

Friday, 16 May 2024

Opening & Welcome - 14:30
14:30
Opening Words
14:40
Opening Lecture: When Epidemics Collide - NTD & HIV
Blumberg, Lucille 2023
Lucille H Blumberg, MB, BCH, MMed (Clin Micro), ID (SA), FFTM (RCP Glasgow), DTM&H, DOH, DCH, D.Sc.
National Institute for Communicable Diseases / Right to Care, South Africa
Session 1: NTD Today and Tomorrow - 15:10
15:10
The Path Towards Rabies Eliminations: Where Are the Gaps?
15:30
Abstract Driven Presentations
15:50
Panel Discussion: One Health Approach
16:15
Coffee Break & Poster Viewing Gallery
Session 2: Connecting Dots: Towards an Integrated NTD Response - 16:50
16:50
NTD Surveillance, Monitoring, and Evaluation
17:10
Abstract Driven Presentations
17:30
Panel Discussion: How to Strengthen Collaboration
18:00
Closing Remarks
Abstracts
Abstract Submission will open shortly.
Submit
Abstract Submission Deadline: Friday, 28 February 2025 at 23:59 CAT
Abstracts

NTD 2025 accepts encore and industry-submitted abstracts as long as the research is focused on neglected tropical diseases and has new data at the time of the conference.

Abstract submitters who are eligible as Early-Career Investigators (ECI) / Regular Delegates from a Resource-Limited Setting (RLS) enjoy a 50% discount on the Standard Fee. Abstract submitters who are eligible as Regular delegates from high-income countries enjoy the standard fee. 

All abstract presenters are expected to attend on-site.

Abstract submitters are strongly encouraged to use person-first language in their abstracts. View the video tutorial and guidelines here

To stay updated on the recent developments, make sure you are signed up for our newsletter. 

Abstract Submission
Authors can submit their abstracts electronically until Friday, 28 February 2025 at 23:59 CAT. You will be redirected to the submission website. Please follow the step-by-step directions to upload the abstract. To ensure your abstract retains any special characters or formatting, the abstract must be in Microsoft Word format.
Categories for Abstract Submission
For purposes of review and programming, abstracts are divided into topical categories. The selection of the most appropriate category is important as it determines who reviews your abstract. The Program Committee reserves the right to reassign your abstract to a more appropriate category. Categories will be updated soon.
General Guidelines
Abstracts should contain the following four components:

- Background: A concise statement of the issue under investigation or a hypothesis;

- Material and Methods: The experimental methods used (including the statistical analyses employed);

- Results: Specific findings (promises such as "to be completed" or "to be presented" are not acceptable);

- Conclusions: A summary of findings that are supported by your results (statistical analyses used to support the conclusions, where appropriate, should be included; concluding statements such as "the results will be discussed" are not acceptable).

Please note that abstracts cannot be accepted if tables or graphs are included. The maximum word count for the abstract body is 500 words.

Abstracts are considered official communications to the conference and will be treated confidentially. Submitters of accepted abstracts agree to attend the meeting and present their abstract as scheduled.
Notification of Abstract Acceptance and Presentation Format
It is the responsibility of the corresponding/presenting author to inform all co-authors of the abstract’s status.
We aim to send out notifications at least 1 month prior to the start date of the event.

Please notify the Conference Secretariat if you have not received a notification by mid-April. If your abstract is accepted, one author is required to register for the conference and present the paper as scheduled.

Guidelines for preparing your oral and/or poster presentations will be sent after your abstract has been accepted.
Poster Presentation Instructions
- Posters need to meet the following dimensions: A0 size (approx 33" x 47"), portrait format

- Poster presenters are requested to stand near their posters during the poster session.

- We advise you to prepare hand-outs of your poster on Letter or A4 format.

- Please hang your posters as early as possible. All posters must be displayed from the opening session to the closure of the meeting.

- Pushpins and/or velcro will be provided.

- Please display the number of your poster in the upper right corner of your poster.

- If you wish to allow people to reach out directly to you, please display your contact details on your poster.
Terms and Conditions
By submitting an abstract to a meeting organized by Virology Education BV (VE) or Academic Medical Education BV (AME), the abstract submitter hereby agrees to the terms and conditions.

The terms and conditions can be viewed here: https://academicmedicaleducation.com/abstract-submission-terms-and-conditions
Organizing Committee

The members of the Organizing Committee are a group of carefully selected experts and inspirational leaders in their respective fields. They meet frequently to discuss the scientific program of the workshop, identify interesting topics and candidate speakers, and review all submitted abstracts.

Support

The conference is supported by:

Friend Level

New England Biolabs

Support Our Initiative
Financial backing helps us deliver an impactful meeting experience to the benefit of healthcare professionals and researchers interested in neglected tropical diseases.
 
This collaboration plays a vital role in both the organizational as well as scientific success of the program.

To show your commitment to the cause, get in touch with us for a tailored
support package by contacting Magda Sevlidou at Magda.Sevlidou@amededu.com 
 
Benefits of Support
By supporting this program, we can offer the following advantages for your company.* Please contact us for the most recent support level benefits for this program.

  • Symposium opportunities
  • Non-commercial interviews with company representatives
  • Verbal acknowledgement during the program 
  • Discounted and complimentary registrations for your representatives
  • Company acknowledgement on digital meeting materials including but not limited to newsletters, flyers, the streaming platform, and our website
  • Company acknowledgement on printed meeting materials including but not limited to banners and the program book
  • Digital and printed advertising opportunities 
  • Social media shout-outs
  • Logo on the conference bag 

 
*Subject to the support level.

Endorsers

The International Conference on Neglected Tropical Diseases 2025 is endorsed by the following organizations:

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