16th International Workshop on Aging & HIV (2025)

Virology Education (VE), with support from the industry, is offering scholarships to attend the International Workshop on Aging & HIV 2025 from 23 - 24 October 2025, in Washington DC, United States. The scholarship covers registration and/or travel, and accommodation.

The scholarships are supported by industry. These companies will have no control, influence, or involvement in selection of any attendees.

Virology Education is proud to support participation from professionals from underrepresented communities. We strongly recognize the value of conducting our programs with a diverse and inclusive representation of the scientific and medical global community, welcoming a range of backgrounds, experiences, and opinions and embracing the benefits that these differences bring. This diversity and equity are essential to our mission of advancing clinical care and scientific research worldwide.

Read our Code of Conduct

What is Expected from the Scholarship Recipents?

All scholarship awardees are required to attend the full meeting. Awardees must sign in at the beginning of each meeting day and sign off at the end of each day as requested by the Conference Organizer. At the close of the Workshop, awardees must have completed the daily and overall workshop evaluations.

Recipient will provide post-meeting feedback and a summary about his/her workshop experience within one month after the end of the workshop. The feedback questionnaire will be an online survey with the recipient providing feedback on their experience at the workshop, scholarship procedure, and how they will implement the knowledge acquired at the meeting in their daily practice. The questionnaire will be sent to each recipient by email within one week after the conclusion of the workshop.

Eligibility

Applicants must:

• Be proficient in english to interact with faculty and fellow attendees
• Be actively involved in the field of Agin & HIV
• Be able to show benefits to their patients / research / community from attending the meeting
• Be willing and able to share information learned at the meeting with a larger community
• Be eligible to obtain a visa for travel. Declare that she/he is able and willing to fund all other costs beyond the scholarship that are involved in attending the workshop, e.g. all other hotel, travel and subsistence expenses NOT covered by the scholarship.
• Declare to take out her/his own insurance policies (for travel, liability, illness and/or other necessary insurances in relation to her/his participation to the conference).
• Workshop organizer will automatically decline all scholarship applications that do not conform to the eligibility terms

Application Procedure

The scholarship applications must be submitted online through our Scholarship Application Portal. The applicant will be asked to submit a motivational letter (min. 100 words) describing how their patients/research/community will benefit from the knowledge gained at these meetings, and their knowledge dissemination strategy, a CV, and a letter of recommendation (optional).

• All applications will be acknowledged upon receipt.
• All applications will be reviewed by an independent Scholarship Review Committee
• Successful applicants will be sent a scholarship agreement.
• After receipt of the signed scholarship agreement, successful applicants will receive instructions for travel arrangements.
• All applicants will receive notification of the application status no later than 1 month prior to the meeting they are planning to attend.

Selection Criteria

• Professional background
• Quality of the abstract (if accepted)
• Country of residence
• Recommendation by your supervisor
• Demonstrable benefits to patients / research / community by the knowledge to be gained at this meeting
• Strategy of knowledge dissemination
• Early-Career Investigator

Important

• Incomplete applications will not be considered. Conference Organizer cannot be held responsible for any incorrect information that is submitted through the scholarship application portal.
• All travel arrangements will be made by Conference Organizer in collaboration with their preferred business travel partner. Conference Organizer cannot reimburse any travel costs made by participants themselves.
• Retrospective applications will not be considered.
• Scholarship recipients must attend the entire conferences.
• Scholarship recipients are committed to attend the meetings in person. If they fail to do so, they will be charged the full amount of the travel and accommodation costs incurred and will be excluded from applications for future scholarships of Conference Organizer.
• Scholarships are non-transferrable.
• Conference Organizer cannot guarantee awarding the scholarship to prospective scholarship recipients until the confirmation of available funds. In the event that sufficient funding for the scholarship is not available, Conference Organizer will not be liable for any expenses or damages incurred by the prospective scholarship recipient with regards to the scholarship application and/or preparation for the meeting.
• Applications will be considered until the exhaustion of funds.
• Scholarship recipients will be responsible for all other costs associated with conference attendance.
• Conference Organizer will not be liable for any injury, death, damage, loss, delay, cost, expense, or inconvenience, causes of action claims and suits for property damage, theft of property or personal injury (including death) arising in connection with the scholarship and participation in the Conference.
• Conference Organizer reserves the right to make the final decision regarding all applications, which cannot be disputed.