WomenHIV_African
Topics
Meeting category
Date(s)
27 Feb 2025 - 28 Feb 2025
Important dates
Regular Registration Fee Deadline
27 December 2024
Abstract Submission Deadline
15 November 2024
Location
Nairobi, Kenya
Meeting type
Live Meeting
Virology Education
Registration
Submit Your Abstract

2nd African Workshop on Women & HIV (2025)

Registration
General
What's New
  • To stay updated on the relevant developments, make sure you are signed up for our newsletter
     
  • Registration for the African Workshop on Women & HIV 2025 is open. Registration waivers and discounts are available for specific categories.
     
  • Abstract Submission is open. Deadline: Friday 15 November 2024

Welcome

The second edition of the African Workshop on Women & HIV will take place in a live format on 27 - 28 February 2025 in Nairobi, Kenya.

This exciting initiative is a regional workshop paired to the annual “International Workshop on Women & HIV”. It is an outstanding opportunity for both local and international healthcare providers, researchers, government, industry, and community representatives to discuss and further increase their knowledge on the issues related to HIV and women living in Africa.

The primary purpose of this workshop is to support changes that will provide a better quality of life for women living with HIV and reduce HIV transmissions in the region.

The format of the workshop enables attendees to learn from renowned HIV experts, discuss challenges, gaps, and opportunities for further learning and research. It also provides a forum for early-career investigators to present their research and to personally meet with experts they view as mentors and inspiration for their work.

Workshop Chairs
Local Chairs
General Information 
Uniques Features
- Two-Day Hybrid Meeting
- Strong Community Involvement
- Keynote Lectures
- Highly Interactive
- Panel Discussion
- Audience Discussion
Who Should Attend?
- HIV clinicians
- Researchers
- OBGYNs
- Government and NGO representatives
- Industry representatives
- Community advocates
- Pharmacists
- Medical Students
- Other healthcare providers involved in daily care of women living with HIV
Meeting Objectives
- Facilitate an unbiased and scientific knowledge exchange regarding Women & HIV, and encourage early-career investigators to actively partake in the workshop.

- Summarize and promote the current state of the science regarding Women & HIV in Africa, and its successful translation and dissemination.

- Foster new and lasting cross-disciplinary partnerships and collaborations between researchers and women to improve knowledge sharing, with the end goal of improving the quality of life of women living with HIV.
Practical Information 
Badges
All participants are requested to wear the badge at all times during the conference to ensure admission to the meeting.
Certificate of Attendance
A certificate of attendance will be sent to you after successfully completing the program and post-meeting survey.
Language
The official language of the workshop is English. Translation will not be provided.
Enduring Materials
Enduring materials will be available shortly after the conclusion of the workshop.
Disclaimer
This conference is intended for educational purposes only and aims to offer participants the opportunity to share information. The Organizing Secretariat of this event, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this meeting. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the conference.
Liability and Insurance
By registering for the conference participants agree that the organizers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.
Photographs, Audio, and Video Recording
Photographs, audio, and video recordings are not permitted at the official meeting sessions. Only the official medical writer appointed by the organization may make recordings. All presentations will be posted here as soon as possible after the workshop is finished, provided the speaker has given permission to do so.
Code of Conduct
All attendees, speakers, co-organizers, partners, endorsers, suppliers, volunteers, and employees at any of our programs are expected to observe our Code of Conduct. We cannot tolerate any form of discrimination, harassment, disrespect, or the marginalization of those involved in our programs. All participants of VE and AME-organized programs are expected to treat others with dignity and respect at all times.

Any individual who feels discriminated against, harassed, disrespected, or marginalized is encouraged to report the incident(s) to VE and AME via info@amededu.com or to one of our on-site personnel.

Any participant who is found to have exhibited any inappropriate conduct or behavior against others may be removed from the program.
Registration
Registration is open!
Register Here
Please note that payment by credit card is required to be able to register for the workshop. Please contact the conference secretariat if this is not possible for you.
Fees and Conditions

Regular

Delegates*

  RLS

Industry 

Local

HCP

Early Fee

(payment on/before 27 September 2024) 

€595.00

€100.00

€795.00

€30.00

Regular Fee

(payment on/before 27 December 2024)

€745.00

€150.00

€995.00

€40.00

Late Fee

(payment from 28 December 2024) 

€795.00

€200.00

€1,095.00

€50.00

Discounts

Abstract Submitters who are eligible as:

Early-Career Investigators (ECI); OR "Regular Delegates" from a Resource-Limited Setting (RLS)

50% Discount on Early Fee

Abstract Submitters who are eligible as "Regular delegates" from a High Income Countries

Early Fee

Early-Career Investigators (ECI) & "Regular Delegates" from a Resource-Limited Setting (RLS)

50% Discount on Current Fee

Representatives of Endorsing Organizations

25% Discount on Current Fee

Representatives of Sponsoring Industry

Please contact the workshop secretariat

Financial Concerns

Please contact the conference secretariat

* The "Regular Delegate" category includes the following:

  • Healthcare professionals (HCPs) and patient representatives;

  • NGOs and activists;

  • Government officials, representatives, and policymakers;

  • Researchers;

  • Students in a relevant field; and

  • People Living with HIV

HCPs are defined as professionals that provide any type of health care service to patients living with HIV or other diseases. If you are not sure, please do not hesitate to contact us at magda.sevlidou@amededu.com. 

** The "Industry Delegate" category includes: representatives from industry, medical education providers, investment companies, and others not listed above. Industry representatives may receive a discount based on the level of support provided to the event. For more support and registration information, please contact us via magda.sevlidou@amededu.com.

*** Countries included in the low-income and lower middle-income economies of the World Bank Classification.

If you have financial concerns or are eligible for a discount, please contact the workshop secretariat via magda.sevlidou@amededu.com.

Important
Important

  • We strongly advise that you register early to ensure your registration. Registration will close when the capacity of the venue is reached.

  • Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent.

Registration Fee Includes
For onsite attendees:

- Access to all scientific sessions, including poster area
- Conference pack, including abstract book and program
- Refreshments during the coffee breaks
- Buffet lunch on meeting days


IMPORTANT:

- No day rate is available
- Payment can only be made by credit card.
- Virology Education reserves the right to cancel improper registrations. Claims for a refund will not be honored.
Group Registration
For registration of groups larger than 5 participants, please contact Jesper Niesen at magda.sevlidou@amededu.com to use the Group Registration Portal.
Early-Career Investigators / Regular Delegates from Resource-limited Settings (RLS)
We are pleased to waive the registration fee for early-career investigators and academia from low-income and lower-middle-income countries with an accepted abstract and a 50% discount on the registration fee without an accepted abstract.

IMPORTANT: The fee waiver is offered to the presenting author only.

To be eligible as an early-career investigator, one should either be a current Master/PhD student or have obtained an MD/PharmD/PhD degree in the last five years. An application form needs to be completed by a supervisor and received by the Virology Education secretariat at least two weeks prior to the start of the workshop. Virology Education will contact the early-career investigator with instructions regarding the registration procedure.
Payment
By credit card only: online or by written authorization (see online registration).
Cancellation Policy
In case of cancellation, the following refunds are applicable:

- Cancellation before/on 27 January 2025: 50% refund (minus an administration fee of €40)

- Cancellation after 27 January 2025: Unfortunately, no refund will be given

If you are unable to attend the conference, a substitute delegate is always welcome at no extra charge, provided that a letter of authorization from the original participant has been received and the conference secretariat has been notified of the name of the substitute delegate before 13 February 2025. A statement (email/letter) of cancellation must be sent to Virology Education.
Liability and Insurance
By registering for the conference, participants agree that the organizers do not accept responsibility for medical, travel, or personal insurance. Participants are advised to take out their own insurance policies.
Media Registration
In order to register as a media participant for the Conference, the conference secretariat needs to receive:

1. Proof of accreditation
2. Valid identification (e.g. passport)
3. A letter from your assignment giver stating the details of your assignment (e.g. editor)
4. At least 3 previous written assignments in recognized outlets on HIV. If you are a freelance journalist, the assignments can be from different (recognizable) news outlets. Links to online publications are accepted
5. The website of the publication(s)/blog(s) that will be featuring your story on this workshop

A complimentary or reduced registration fee may apply for accredited media participants depending on availability. Preference will be given to credible print and online news sources. Please contact the conference secretariat for registration conditions.

We would like to receive a copy of your workshop report/ article once it is finalized.
All credentials will be verified by the Organizing Committee of the Workshop. Media representatives are kindly requested to register by sending the above-mentioned information to info@amededu.com.

Important: Media is restricted to the written press. Recording on film or photo is not allowed. Virology Education will request a copy of the written piece once it is finalized. Media representatives must also agree to abide by the 2020 embargo policy.
Disclaimer
This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The organizing secretariat of this workshop, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop. In case of cancellation of the meeting due to unforeseen circumstances, Virology Education cannot be held responsible for expenses made for travel, accommodation, visa applications, etc.
Downloads:
Program
- parallel sessions
Preliminary Program

The program is currently under development and subject to change.

The below times are set in Eastern Africa Time (EAT). Please, use this tool to convert the timing into your time zone.

Thursday, 27 February
Session 1: The Role of Communities in Empowering Women Living with HIV - 8:30
8:30 AM EAT
Key Global Updates: Advancements in Community Support for Women Living with HIV
8:35 AM EAT
Gender-based Violence: Models of Good Practice
8:55 AM EAT
Abstract Driven Presentations
9:15 AM EAT
Discussion
10:00 AM EAT
People-first Language
10:05 AM EAT
Opening Talk: Updates on Epidemiology and Guidelines Related to Women Living with HIV in Africa
10:25 AM EAT
Coffee Break
Session 2: Adolescent Women and HIV - 10:55
10:55 AM EAT
Key Global Updates: Navigating HIV Challenges and Solutions for Adolescent Women
11:00 AM EAT
Transitioning into the Adult HIV Care
11:20 AM EAT
Abstract Driven Presentations
11:40 AM EAT
Discussion
12:20 PM EAT
Working Lunch
Session 3: Management of NCDs and Aging-Related Conditions in Women Living with HIV in Africa - 1:50
1:50 PM EAT
Key Global Updates: Managing NCDs and Aging-Related Conditions in Women Living with HIV
1:55 PM EAT
HIV & Aging (incl. REPRIEVE Study - Statins)
2:15 PM EAT
Abstract Driven Presentations
2:45 PM EAT
Discussion
3:30 PM EAT
Coffee Break
4:00 PM EAT
Reporting the Working Lunch
Session 4: Mini-Oral Abstract Presentations - 4:30
4:30 PM EAT
Mini-Oral Abstract Presentations
Guided Poster Tours - 5:10
5:10 PM EAT
Guided Poster Tours
Friday, 28 February
Skill Building Sessions - 8:00
8:00 AM EAT
Abstract Writing: From Best Practices to Scientific Proficiency
8:00 AM EAT
Grant Personship
8:00 AM EAT
Advocacy and Innovations in the Digital Space
8:00 AM EAT
Engaging in Research: Improving Women’s Involvement in HIV Research
Session 5: HIV Prevention - 9:40
9:40 AM EAT
Key Global Updates: HIV Prevention
9:45 AM EAT
PrEP: Updates on Programs from Across the Region
10:05 AM EAT
Abstract Driven Presentations
10:35 AM EAT
Discussion
11:15 AM EAT
Coffee Break
Session 6: Pregnancy, Breastfeeding and Contraception - 11:45
11:45 AM EAT
Key Global Updates: Pregnancy, Breastfeeding, and Contraceptive Care
11:50 AM EAT
Protecting Women Through Research, Not From Research
12:10 PM EAT
Abstract Driven Presentations
12:40 PM EAT
Discussion
1:20 PM EAT
Lunch Break
Session 7: Menopause and HIV - 2:25
2:25 PM EAT
Key Global Updates: Advancements in Menopause and HIV
2:30 PM EAT
Menopause and HIV: Regional Programs
2:50 PM EAT
Abstract Driven Presentations
3:10 PM EAT
Panel Discussion - Menopause and HIV: Lived Experiences
Closing of the Workshop - 3:50
3:50 PM EAT
Closing Remarks
Committees
Organizing Committee

The members of the Organizing Committee are a group of carefully selected experts and inspirational leaders in their respective fields. They meet frequently to discuss the scientific program of the workshop, identify interesting topics and candidate speakers, and review all submitted abstracts.

Scientific Committee

The members of Scientific Committee are hand-picked by the Organizing Committee and the conference secretariat based on their significant contributions and commitment to the field. They assist the Organizing Committee by providing them with suggestions for speakers and topics. In addition, members of the Scientific Committee participate in reviewing submitted abstracts, and play an active role during the workshop as moderators and/or chairs of sessions.

  • Melissa-Rose Abrahams, PhD - University of Cape Town, South Africa
  • Rashida Ferrand, PhD - London School of Hygiene & Tropical Medicine, United Kingdom
  • Yvonne Gilleece, PhD - Brighton & Sussex Medical School, United Kingdom
  • Hadiza Khamofu - FHI360, Nigeria
  • Grace Kumwenda - AVAC, Malawi
  • Eva Laker - Infectious Diseases Institute, Uganda
  • Limakatso Lebina, MD - Africa Health Research Institute, South Africa
  • Nombulelo Magula, PhD - University of KwaZulu-Natal, South Africa
  • Cissy Kityo Mutuluuza, MD - Joint Clinical Research Centre, Uganda
  • Dorcas Obiri-Yeboah, PhD - University of Cape Coast, Ghana
  • Lynda Stranix-Chibanda, PhD - University of Zimbabwe, Zimbabwe
  • Chido Dziva Chikwari, PhD - London School of Hygiene & Tropical Medicine (LSHTM), Zimbabwe
Abstracts
The Abstract Submission Portal is now open!
Submit
Abstract Submission Deadline: Friday, 15 November
Abstracts

  •  African Workshop on Women & HIV 2025 accepts new original data as well as encored abstracts. All abstracts must contain up-to-date information at the time of the workshop. 

  • Abstract submitters are strongly encouraged to use person-first language in their abstracts. View our guidelines here

  • We accept 2 kinds of abstracts:

    • Research Abstracts: Present the latest results from your study or research and discuss your findings with an expert audience.

    • “Lessons Learned” Abstracts: What worked and what did not work? Share your experiences and exchange ideas with a multidisciplinary audience.

  • Abstract presenters are expected to attend the workshop in-person to present their abstract. Please contact the workshop secretariat if this is not possible.

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AFHIVWOEMN
Terms and Conditions
By submitting an abstract to a meeting organized by Virology Education BV (VE), the abstract submitter hereby agrees to the terms and conditions.

The terms and conditions can be viewed here.  
Categories for Abstract Submission
For purposes of review and programming, abstracts are divided into topical categories. The selection of the most appropriate category is important as it determines who reviews your abstract. The Program Committee reserves the right to reassign your abstract to a more appropriate category. Click here for an overview of the categories.

All abstracts submitted must be focused on / specific to the African region:

• The Role of Communities in Empowering Women Living with HIV
• Updates on Epidemiology and Guidelines Related to Women Living with HIV in Africa
• HIV Prevention
• HIV Cure
• Diagnosis, treatment, and Models of Care
• Management of NCDs and Aging Related Conditions in Women Living with HIV
• Pregnancy, Breastfeeding, and Contraception
• Menopause and HIV
• Adolescent Women Living with HIV in Africa
• Stigma & Violence
• Other Topics Related to Women Living with HIV in Africa
General Guidelines
Abstracts should contain the following four components:

- Background: A concise statement of the issue under investigation or a hypothesis;

- Material and Methods: The experimental methods used (including the statistical analyses employed);

- Results: Specific findings (promises such as "to be completed" or "to be presented" are not acceptable);

- Conclusions: A summary of findings that are supported by your results (statistical analyses used to support the conclusions, where appropriate, should be included; concluding statements such as "the results will be discussed" are not acceptable).

Please note that abstracts cannot be accepted if tables or graphs are included. The maximum word count for the abstract body is 500 words.

Abstracts are considered official communications to the conference and will be treated confidentially. Submitters of accepted abstracts agree to attend the meeting and present their abstract as scheduled.

We encourage you to use person-first language in your abstract(s). View our guidelines here: https://academicmedicaleducation.com/person-first-language
Abstract Submission
Authors can submit their abstracts electronically until Friday, 15 November, 2024. You will be redirected to the submission website. Please follow the step-by-step directions to upload the abstract. To ensure your abstract retains any special characters or formatting, the abstract must be in Microsoft Word format.
Poster Presentation Instructions
Poster presenters are expected to attend onsite.
Posters need to meet the following dimensions A0 size (approx. 33" x 47") in portrait format.
Once onsite:
Poster presenters are requested to stand near their posters during the poster session.
We advise you to prepare hand-outs of your poster on Letter or A4 format.
Please hang your posters as early as possible. All posters must be displayed from the opening session to the closure of the meeting.
Pushpins and/or velcro will be provided.
Abstract Publication
Accepted abstracts will be published in the virtual African Women & HIV 2025 Abstract Book. This will be distributed during the workshop and will be available as enduring materials after the workshop has concluded. Please note that the workshop secretariat cannot be held responsible for any typing or language errors in the submitted abstracts as only the format of the abstracts will be changed and not the content.

VE and AME is the sole copyright holder of the workshop abstract book as a whole (also referred to as the African Women & HIV 2025 Abstract Book). The abstract authors will retain any and all copyright over their individual abstract. Information on copyright can be viewed in the abstract submission terms and conditions (see 'Terms and Conditions' above).
Support

Support Our Initiative
Financial backing helps us deliver an impactful meeting experience to the benefit of healthcare professionals and researchers interested in the African Workshop on HIV & Women 2025.
 
This collaboration plays a vital role in both the organizational as well as scientific success of the program.

To show your commitment to the cause, get in touch with us for a tailored
support package by contacting Ms. Lara da Silva Miguel at Lara@amededu.com or call +31 30 2307147.
 
Benefits of Support
By supporting this program, we can offer the following advantages for your company.* Please contact us for the most recent support level benefits for this program.

  • Symposium opportunities
  • Non-commercial interviews with company representatives
  • Verbal acknowledgement during the program 
  • Discounted and complimentary registrations for your representatives
  • Company acknowledgement on digital meeting materials including but not limited to newsletters, flyers, the streaming platform, and our website
  • Company acknowledgement on printed meeting materials including but not limited to banners and the program book
  • Digital and printed advertising opportunities 
  • Social media shout-outs
  • Logo on the conference bag 

 
*Subject to the support level.

Endorsers
Endorsers
Endorsers

African Workshop on Women & HIV 2025 is endorsed by societies and organizations. Their support and collaboration are key to the success of this workshop!


A 25% discount on the academia registration fee is offered to members/employees of endorsers. Please reach out to your organization to obtain the applicable discount code.


If you would like your organization to endorse this workshop, please contact us at magda.sevlidou@amededu.com.

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