Abstract Submission Terms and Conditions

By submitting an abstract to a meeting organized by Virology Education BV (VE) or Academic Medical Education BV (AME), the abstract submitter hereby agrees to the following terms and conditions. 

VE and AME cannot be held responsible for any typing, spelling, or language errors in the submitted abstract(s).

The Organizing Committee may decide to allocate the submitted abstract to a different topic than the topic for which it was submitted.

By submitting an abstract, the author agrees that they have received the consent of their co-authors to do so.

At least one listed author of each accepted abstract must register (paying the relevant registration fee) and attend the meeting to present the abstract.

The Organizing Committee’s decision on the abstract is final and no further correspondence on the status of the abstract will be entered into.

The author’s abstract will be printed in the conference abstract book which is entitled: Reviews in Antiviral Therapy & Infectious Diseases. The terms ‘conference abstract book’, ‘abstract book’, and ‘Reviews in Antiviral Therapy & Infectious Diseases’ will be used interchangeably. The Author acknowledges that the Reviews in Antiviral Therapy & Infectious Diseases is not a peer reviewed journal. The Reviews in Antiviral Therapy & Infectious Diseases only acts as a collection of abstracts accepted to conferences or meetings organized by VE and AME. 

The authors grant VE and AME a royalty-free license to publish and print the author’s abstract in a digital or physical conference abstract book, and a license to upload and publish, at any time, the author’s abstract to webpages owned and operated by VE and AME including, but not limited to, acadmeicmedicaleducation.com, which may be hosted on third-party servers. VE and AME is the sole copyright holder of the conference abstract book as a whole (also referred to as the Reviews in Antiviral Therapy & Infectious Diseases). The abstract authors will retain any and all copyright over their individual abstract. The author’s copyright retention will not extend to a claim of ownership over the Reviews in Antiviral Therapy & Infectious Diseases book or any other form of printed or digital publication. The abstract author agrees and acknowledges that VE and AME may publish or distribute the Reviews in Antiviral Therapy & Infectious Diseases at any time and in any format. The abstract author is responsible for adequately displaying appropriate copyright notices on any and all of their materials which is to be submitted to VE and AME.

The abstract author agrees and understand that VE and AME takes no responsibility for registering any copyright on behalf of the abstract author/s. Authors hereby accept and confirm that their abstract contains no text for reference that is either directly or indirectly defamatory, or is otherwise unlawful, invades individual privacy, or infringes on any proprietary right or statutory copyright. By submitting an abstract to VE and AME, authors affirm that their abstract is their own original work or that they have obtained permission at their own expense from the copyright holder (of any and all data and/or text) for publication and will submit signed documentation showing permission for use to VE and AME at the time of submission of the abstract. Authors understand that the information contained in their submitted abstract may be shared with third-party processors such as graphic designers and printing services for the express purpose of printing or uploading the conference abstract book as according to the license as stated above.

If the abstract presenter wishes to withdraw their abstract, they must do so at least 6 weeks before the conference dates. After this date, the Conference Secretariat cannot guarantee that the abstract will be removed from the printed/physical Conference Abstract Book (if applicable).

All communications regarding this abstract will be directed to the abstract submitter. It is the responsibility of the abstract submitter to inform the co-authors of the abstract acceptance status.

Authors agree to indemnify and hold harmless VE and AME, their agents and representatives should the material presented or provided for publication be determined to defame, libel, or slander an individual or organization, violate the confidentiality of any individual or organization, or infringe on another's copyright.