Meeting type

Hybrid meeting

Conference on Neglected Tropical Diseases 2025

General

We are pleased to announce the 1st edition of the Conference on Neglected Tropical Diseases, tentatively scheduled to take place in May 2025 in Windhoek, Namibia, as a hybrid meeting.

Neglected Tropical Diseases (NTDs) affect more than 1 billion people, with a disproportionally high disease burden in children and women. NTDs are prevalent in impoverished regions and hard-to-reach communities, thus their control requires an integrated and cross-cutting approach to tackle associated structural and socio-economic challenges.

The abstract-driven conference proposes a platform to disseminate new advancements, real-world data, implementation challenges, and novel governing models to discuss and generate solutions for cross-cutting topics and ultimately reduce the disease burden and societal impact of NTDs.This proposal supports the progress in foundational pillars of the WHO Roadmap by facilitating evidence-based program implementation, leveraging the cross-cutting approach, and providing a forum to discuss a paradigm shift toward country ownership of elimination programs.

The program will consist of invited lectures, oral abstract & poster presentations, a debate, skill-building sessions, panel discussions, and sponsored symposia.

On behalf of the Organizing Committee

Who Should Attend?

• Epidemiologists and public health experts

• Program implementers

• Clinical, translational, and basic researchers

• Residents, post-graduates, and PhD students

• (Non)Government representatives

• Health authority personnel

• Industry representatives

• Advocates and community workers

Meeting Objectives

Our goal is to facilitate scientific interchange in endemic regions for NTDs reflecting epidemiological patterns, accessible monitoring, preventive and therapeutic options, and health system capacities with an end goal to increase capacity and reduce the disease burden. More specifically, the program is aimed to:

- Create a dissemination platform for an unbiased and scientific knowledge exchange regarding the public health approaches to control neglected tropical diseases.

- Share real-world experience and facilitate evidence-based program implementation.

- Synthesize knowledge and leverage technology, infrastructure, and expertise utilized to successfully control NTDs or respond to other communicable diseases.

- Foster new and lasting cross-disciplinary and cross-cutting collaborations, with the end goal of strengthening response and epidemic preparedness.

- Encourage early-career investigators to actively participate in the program and support their career trajectory toward future leaders in the field.

Learning Objectives

After participating in this activity, participants will be able to:

-Stimulate research in endemic regions and consolidating the position of the NTDs in regional and global research agendas;

-Provide a dissemination platform to share success and challenges in program implementation, thereby facilitating evidence-based policymaking;

-Create a cross-cutting forum to facilitate collaborative, multistakeholder solutions;

-Shape the research community and fostering the scientific maturation of future leaders.

Practical Information

Venue

Venue will be soon announced.

Accommodation

Accommodation is not included in the registration fee.

Badges

All participants are requested to wear the badge at all times during the conference to ensure admission to the meeting.

Certificate of Attendance

A certificate of attendance will be sent to you after successfully completing the program and post-meeting survey.

Language

The official language of the conference is English.

Enduring Materials

Conference materials can be obtained upon registration at the registration desk at the Conference Venue.

Disclaimer

This conference is intended for educational purposes only and aims to offer participants the opportunity to share information. The Organizing Secretariat of this event, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this meeting. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the conference.

Liability and Insurance

By registering for the conference participants agree that the organizers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.

Photographs, Audio, and Video Recording

Photographs, audio, and video recordings are not permitted at the official meeting sessions. Only the official medical writer appointed by the organization may make recordings. All presentations will be posted here as soon as possible after the workshop is finished, provided the speaker has given permission to do so.

Code of Conduct

All attendees, speakers, co-organizers, partners, endorsers, suppliers, volunteers, and employees at any of our programs are expected to observe our Code of Conduct. We cannot tolerate any form of discrimination, harassment, disrespect, or the marginalization of those involved in our programs. All participants of VE and AME-organized programs are expected to treat others with dignity and respect at all times.

Any individual who feels discriminated against, harassed, disrespected, or marginalized is encouraged to report the incident(s) to VE and AME via info@amededu.com or to one of our on-site personnel.
Any participant who is found to have exhibited any inappropriate conduct or behavior against others may be removed from the program.

Registration

Fees and Conditions

Physical Participation

	Regular Delegates	Industry*
Early Fee	€595,00	€795,00
Standard Fee	€795,00	€995,00
Late / Onsite Fee	€895,00	€1.095,00

Virtual Participation

	Regular Delegates	Industry*
Early Fee	€495,00	€695,00
Standard Fee	€695,00	€895,00
Late / Onsite Fee	€795,00	€995,00

Discounts
Early-Career Investigators and/or Regular Delegates from Resource-Limited Settings (RLS)** WITH an accepted abstract	100% Discount on the current regular fee
Early-Career Investigators and/or Regular Delegates from Resource-Limited Settings (RLS)** WITHOUT an accepted abstract	50% Off Current regular fee
NGO Representatives/ Government Representatives (i.e. NIH, NIAID, CDC, etc) / Community Advocates	50% Off Current regular fee
Regular Delegates from High-Income Countries WITH AN ACCEPTED ABSTRACT	Early fee
Representatives of Sponsoring Industry / Endorsing Organizations	Please contact the conference secretariat
People Living with Neglected Tropical Diseases	100% Discount

* Industry representatives may receive a discount based on the level of support provided to the event. For more support and registration information, please contact us via magda.sevlidou@amededu.com

** Countries included in the low-income and lower middle-income economies of the World Bank Classification.

If you have financial concerns or are eligible for a discount, please contact the workshop secretariat via magda.sevlidou@amededu.com.

Important

We strongly advise that you register early to ensure your registration. Registration will close when the capacity of the venue is reached.
Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent.

Registration Fee Includes

- Access to all scientific sessions, including poster area

- Conference pack, including abstract book and program

- Refreshments during the coffee breaks

- Buffet lunch on meeting days

IMPORTANT:

- No day rate is available

- Payment can only be made by credit card.

- Virology Education reserves the right to cancel improper registrations. Claims for a refund will not be honored.

Early-Career Investigators / Academia from Resource-limited Settings (RLS)

We are pleased to waive the registration fee for early-career investigators and academia from low-income and lower-middle-income countries with an accepted abstract and a 50% discount on the registration fee without an accepted abstract.

IMPORTANT: The fee waiver is offered to the presenting author only.

To be eligible as an early-career investigator, one should either be a current Master/PhD student or have obtained an MD/PharmD/PhD degree in the last five years. An application form needs to be completed by a supervisor and received by the Virology Education secretariat at least two weeks prior to the start of the workshop. Virology Education will contact the early-career investigator with instructions regarding the registration procedure.

Cancellation Policy

In case of cancellation, the following refunds are applicable:

- Cancellation before/on April 2025: 50% refund (minus an administration fee of €40)

- Cancellation after April 2025: Unfortunately, no refund will be given

If you are unable to attend the conference, a substitute delegate is always welcome at no extra charge, provided that a letter of authorization from the original participant has been received and the conference secretariat has been notified of the name of the substitute delegate before 25 April 2025. A statement (email/letter) of cancellation must be sent to Virology Education.

Liability and Insurance

By registering for the conference, participants agree that the organizers do not accept responsibility for medical, travel, or personal insurance. Participants are advised to take out their own insurance policies.

Media Registration

In order to register as a media participant for the Conference, the conference secretariat needs to receive:

1. Proof of accreditation
2. Valid identification (e.g. passport)
3. A letter from your assignment giver stating the details of your assignment (e.g. editor)
4. At least 3 previous written assignments in recognized outlets on HIV. If you are a freelance journalist, the assignments can be from different (recognizable) news outlets. Links to online publications are accepted
5. The website of the publication(s)/blog(s) that will be featuring your story on this workshop

A complimentary or reduced registration fee may apply for accredited media participants depending on availability. Preference will be given to credible print and online news sources. Please contact the conference secretariat for registration conditions.

We would like to receive a copy of your workshop report/ article once it is finalized.
All credentials will be verified by the Organizing Committee of the Workshop. Media representatives are kindly requested to register by sending the above-mentioned information to info@amededu.com.

Important: Media is restricted to the written press. Recording on film or photo is not allowed. Virology Education will request a copy of the written piece once it is finalized. Media representatives must also agree to abide by the 2020 embargo policy.

Disclaimer

This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The organizing secretariat of this workshop, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop. In case of cancellation of the meeting due to unforeseen circumstances, Virology Education cannot be held responsible for expenses made for travel, accommodation, visa applications, etc.

Downloads:

Early-Career Investigator_Regular Delegate from RLS Form_Conference on Neglected Tropical Diseases 2024.docx

Program

- parallel sessions

Preliminary Program

The program of the conference is currently under development. The below times are in EAT (East African Time). Please use this link to convert the agenda timings into your timezone.

Day 1

Opening & Welcome - 09:00