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Topics
Meeting category
Date(s)
11 Apr 2025 - 12 Apr 2025
Location
Barcelona,
Spain
Meeting type
Hybrid Meeting
International Workshop on Women & HIV 2025
General
What's New
About this Program
The 15th International Workshop on Women & HIV will take place in a hybrid format from 11-12 April 2025 in Barcelona, Spain.
The International Workshop on Women & HIV has now completed its 14th year and continues to evolve. It is an outstanding opportunity for healthcare providers, researchers, government, industry, and community representatives to discuss, debate, and further their knowledge on the issues related to HIV and women.
The format of the workshop enables attendees to learn from world-leading HIV experts and discuss the issues, gaps, and opportunities for further learning and research. Many of the attendees continue to participate each year and have formed valuable relationships and partnerships that have led to collaborative projects.
The enthusiasm and dedication of the participants is palpable throughout the workshop. The debates and roundtables are an important vehicle to discuss the issues and challenge dogmas.
Over the years, the number and quality of submitted abstracts have continued to improve. The workshop also provides a forum for early-career investigators to present their work and to personally meet with experts they view as mentors and inspirations for their work. The workshop considers both local and global issues and the information learnt in one setting is often translated into another.
We encourage you to consider joining us in 2025!
On behalf of the Organizing Committee,
Workshop Chair
General Information
Uniques Features
- Two-day hybrid meeting
- Invited lectures from international experts
- Interactive roundtable sessions
- Ample time for discussion
- Invited lectures from international experts
- Interactive roundtable sessions
- Ample time for discussion
Who Should Attend?
- HIV clinicians
- Researchers
- OBGYNs
- Government and NGO representatives
- Industry representatives
- Community advocates
- Pharmacists
- Medical Students
- Other healthcare providers involved in daily care of women living with HIV
- Researchers
- OBGYNs
- Government and NGO representatives
- Industry representatives
- Community advocates
- Pharmacists
- Medical Students
- Other healthcare providers involved in daily care of women living with HIV
Meeting Objectives
This meeting aims to:
- Facilitate an unbiased and scientific knowledge exchange regarding HIV & Women, and encourage early-career investigators to actively partake in the workshop;
- Summarize and promote the current state of the science regarding HIV & Women, and its successful translation and dissemination; and
- Foster new and lasting cross-disciplinary partnerships and collaborations between researchers and women to improve knowledge sharing, with the end goal of improving the quality of life of women living with HIV.
- Facilitate an unbiased and scientific knowledge exchange regarding HIV & Women, and encourage early-career investigators to actively partake in the workshop;
- Summarize and promote the current state of the science regarding HIV & Women, and its successful translation and dissemination; and
- Foster new and lasting cross-disciplinary partnerships and collaborations between researchers and women to improve knowledge sharing, with the end goal of improving the quality of life of women living with HIV.
Practical Information
Badges
All participants are requested to wear the badge at all times during the conference to ensure admission to the meeting.
Certificate of Attendance
A certificate of attendance will be sent to participants after they successfully complete the program and post-meeting survey.
Language
The official language of the workshop is English
Translation will not be provided.
Translation will not be provided.
Enduring Materials
Enduring materials will be available shortly after the conclusion of the workshop.
Disclaimer
This conference is intended for educational purposes only and aims to offer participants the opportunity to share information. The Organizing Secretariat of this event, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this meeting. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the conference.
Liability and Insurance
By registering for the conference participants agree that the organizers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.
Photographs, Audio, and Video Recording
Photographs, audio, and video recordings are not permitted at the official meeting sessions. Only the official medical writer appointed by the organization may make recordings. All presentations will be posted here as soon as possible after the workshop is finished, provided the speaker has given permission to do so.
Code of Conduct
All attendees, speakers, co-organizers, partners, endorsers, suppliers, volunteers, and employees at any of our programs are expected to observe our Code of Conduct. We cannot tolerate any form of discrimination, harassment, disrespect, or the marginalization of those involved in our programs. All participants of VE and AME-organized programs are expected to treat others with dignity and respect at all times.
Any individual who feels discriminated against, harassed, disrespected, or marginalized is encouraged to report the incident(s) to VE and AME via info@amededu.com or to one of our on-site personnel.
Any participant who is found to have exhibited any inappropriate conduct or behavior against others may be removed from the program.
Any individual who feels discriminated against, harassed, disrespected, or marginalized is encouraged to report the incident(s) to VE and AME via info@amededu.com or to one of our on-site personnel.
Any participant who is found to have exhibited any inappropriate conduct or behavior against others may be removed from the program.
Registration
Please note that payment by credit card is required to be able to register for the workshop. Please contact the conference secretariat if this is not possible for you.
Registration is open!
Fees and Conditions
|
Regular Delegates- |
Regular Delegates- |
Industry* - In-Person |
Industry* - Virtual |
|
|---|---|---|---|---|
|
Early Fee (payment on/before 6 September 2024) |
€495.00 |
€395.00 |
€695.00 |
€595.00 |
|
Regular Fee (payment on/before 6 April 2025) |
€695.00 |
€595.00 |
€895.00 |
€795.00 |
|
Onsite/Same Day Fee (payment from 7 April 2025) |
€795.00 |
€695.00 |
€995.00 |
€895.00 |
| Fee Waivers | |
|---|---|
| Early-Career Investigators / Academia from Resource-Limited Settings (RLS)* WITH accepted abstract | 100% Off Early Fee |
| Early-Career Investigators / Academia from Resource-Limited Settings (RLS)* WITHOUT accepted abstract | 50% Off Current Regular Fee |
| NGO Representatives / Government Representatives (i.e. MOH, NIH, NIAID, etc.) / Advocates | 50% Off Current Regular Fee |
| Members of Endorsers | 25% Off Current Regular Fee |
|
Sponsors |
Contact Secretariat |
*Countries included in the low-income and middle-income economies list of the World Bank Classification
Important
-
We strongly advise that you register early to ensure your registration. Registration will close when the capacity of the venue is reached.
-
Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent.
Registration Fee Includes
For Onsite Attendees:
- Access to all scientific sessions, including poster area
- Workshop pack, including abstract book and program
- Refreshments during the coffee breaks
- Buffet lunch on meeting days
For Virtual Attendees Only:
- Access to all scientific sessions
- Digital workshop pack, including the program book
IMPORTANT:
- No day rate is available
- Payment can only be made by credit card.
- Virology Education reserves the right to cancel improper registrations. Claims for a refund will not be honored.
- Access to all scientific sessions, including poster area
- Workshop pack, including abstract book and program
- Refreshments during the coffee breaks
- Buffet lunch on meeting days
For Virtual Attendees Only:
- Access to all scientific sessions
- Digital workshop pack, including the program book
IMPORTANT:
- No day rate is available
- Payment can only be made by credit card.
- Virology Education reserves the right to cancel improper registrations. Claims for a refund will not be honored.
Group Registration
For registration of groups larger than 5 participants, please contact Christina Moustakaki at Christina.Moustakaki@amededu.com to use the Group Registration Portal.
Early-Career Investigators / Academia from Resource-limited Settings (RLS)
We are pleased to offer 100% registration fee waivers to early-career investigators and academia from low-income and lower-middle-income countries with an accepted abstract, and a 50% discount on the registration fee without an accepted abstract.
IMPORTANT: Registration fees waivers are offered to the presenting author only.
To be eligible as an early-career investigator, you should either be a current Master/PhD student or have obtained an MD/PharmD/PhD degree in the last five years. An application form needs to be completed by a supervisor and received by the Virology Education secretariat at least two weeks prior to the start of the workshop. Virology Education will contact the early-career investigator with instructions regarding the registration procedure.
IMPORTANT: Registration fees waivers are offered to the presenting author only.
To be eligible as an early-career investigator, you should either be a current Master/PhD student or have obtained an MD/PharmD/PhD degree in the last five years. An application form needs to be completed by a supervisor and received by the Virology Education secretariat at least two weeks prior to the start of the workshop. Virology Education will contact the early-career investigator with instructions regarding the registration procedure.
Sponsored Attendee
If you are invited by a pharmaceutical or diagnostic company, or if your registration is organized by a travel agency, please do not register online. The sponsoring company will be asked to register you via the conference secretariat.
Payment
By credit card only: online or by written authorization (see online registration).
Cancellation Policy
In case of cancellation, the following refunds are applicable:
- Cancellation before/on 11 March 2025: 50% refund (minus an administration fee of €40)
- Cancellation after 11 March 2025: Unfortunately, no refund will be given
If you are unable to attend the conference, a substitute delegate is always welcome at no extra charge, provided that a letter of authorization from the original participant has been received and the conference secretariat has been notified of the name of the substitute delegate before 28 March 2025. A statement (email/letter) of cancellation must be sent to Virology Education.
- Cancellation before/on 11 March 2025: 50% refund (minus an administration fee of €40)
- Cancellation after 11 March 2025: Unfortunately, no refund will be given
If you are unable to attend the conference, a substitute delegate is always welcome at no extra charge, provided that a letter of authorization from the original participant has been received and the conference secretariat has been notified of the name of the substitute delegate before 28 March 2025. A statement (email/letter) of cancellation must be sent to Virology Education.
Liability and Insurance
By registering for the conference, participants agree that the organizers do not accept responsibility for medical, travel, or personal insurance. Participants are advised to take out their own insurance policies.
Media Registration
In order to register as a media participant for the Conference, the conference secretariat needs to receive:
1. Proof of accreditation
2. Valid identification (e.g. passport)
3. A letter from your assignment giver stating the details of your assignment (e.g. editor)
4. At least 3 previous written assignments in recognized outlets on HIV. If you are a freelance journalist, the assignments can be from different (recognizable) news outlets. Links to online publications are accepted
5. The website of the publication(s)/blog(s) that will be featuring your story on this workshop
A complimentary or reduced registration fee may apply for accredited media participants depending on availability. Preference will be given to credible print and online news sources. Please contact the conference secretariat for registration conditions.
We would like to receive a copy of your workshop report/ article once it is finalized.
All credentials will be verified by the Organizing Committee of the Workshop. Media representatives are kindly requested to register by sending the above-mentioned information to info@amededu.com.
Important: Media is restricted to the written press. Recording on film or photo is not allowed. Virology Education will request a copy of the written piece once it is finalized. Media representatives must also agree to abide by the 2020 embargo policy.
1. Proof of accreditation
2. Valid identification (e.g. passport)
3. A letter from your assignment giver stating the details of your assignment (e.g. editor)
4. At least 3 previous written assignments in recognized outlets on HIV. If you are a freelance journalist, the assignments can be from different (recognizable) news outlets. Links to online publications are accepted
5. The website of the publication(s)/blog(s) that will be featuring your story on this workshop
A complimentary or reduced registration fee may apply for accredited media participants depending on availability. Preference will be given to credible print and online news sources. Please contact the conference secretariat for registration conditions.
We would like to receive a copy of your workshop report/ article once it is finalized.
All credentials will be verified by the Organizing Committee of the Workshop. Media representatives are kindly requested to register by sending the above-mentioned information to info@amededu.com.
Important: Media is restricted to the written press. Recording on film or photo is not allowed. Virology Education will request a copy of the written piece once it is finalized. Media representatives must also agree to abide by the 2020 embargo policy.
Disclaimer
This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The organizing secretariat of this workshop, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop. In case of cancellation of the meeting due to unforeseen circumstances, Virology Education cannot be held responsible for expenses made for travel, accommodation, visa applications, etc.
Program
The program for the International Workshop on HIV & Women 2025 is currently under development.
For the HIV & Women 2024 program, please click here.
Committees
Organizing Committee
The members of the Organizing Committee are a group of carefully selected experts and inspirational leaders in their respective fields. They meet frequently to discuss the scientific program of the workshop, identify interesting topics and candidate speakers, and review all submitted abstracts.
Scientific Committee
The members of the Scientific Committee are hand-picked by the Organizing Committee and the conference secretariat based on their significant contributions and commitment to the field. They assist the Organizing Committee by providing them with suggestions for speakers and topics. In addition, members of the Scientific Committee participate in reviewing submitted abstracts, and play an active role during the workshop as moderators and/or chairs of sessions.
- Karoline Aebi-Popp, PD, MD, MSc, University Hospital Bern, Switzerland
- Sergii Antoniak, MD, Gromashevsky Institute of Epidemiology and Infectious Diseases, National Academy of Medical Sciences of Ukraine, Ukraine
- Dawn Averitt, The Well Project/WRI, United States
- Olga Belyaeva, Eurasian Network of People who Use Drugs (ENPUD), Ukraine
- Marina Bobkova, MD, PhD, Gamaleya Center for Epidemiology and Microbiology, Russian Ministry of Health, Russia
- Claudia Cortes, MD, University of Chile, Chile
- Dazon Dixon Diallo, MPH, Sister Love, United States
- Mirjam-Colette Kempf, MD, MPH, University of Alabama at Birmingham, United States
- Justyna Kowalska, MD, PhD, Hospital for Infectious Diseases, Poland
- Allen Kyendikuwa, BA, Uganda Youth Coalition on Adolescent SRHR and HIV (CYSRA), Uganda
- Mona Loutfy, MD, FRCPC, MPH, Women's College Research Institute (Univ. Toronto), Canada
- Mariana Mardarescu, MD, PhD, National Institute for Infectious Diseases "Prof. Dr. Matei Bals", Romania
- Catia Marzolini, PharmD, PhD, University Hospital Basel, Switzerland
- Deborah Money, MD, FRCSC, University of British Columbia, Canada
- Teresia Otieno, ATHENA Network, United States
- Lena Serghides, PhD, University Health Network, Canada
- William R. Short, MD, MPH, FIDSA, University of Pennsylvania, United States
- Shema Tariq, PhD, FRCP, University College London, United Kingdom
- Patricia Vasquez, MD, Hospital San Juan de Dios, Chile
- Marta Vasylyev, MD, Astar Medical Center, Ukraine
- Markella Zanni, MD, MGH/Harvard Medical School, United States
Support
Financial backing helps us deliver an impactful meeting experience for the benefit of healthcare professionals, researchers, and community representatives involved in the International Workshop on HIV & Women 2025.
This collaboration plays a vital role in both the organizational as well as scientific success of the program.
To show your commitment to the cause and get in touch with us for a tailored support package, please contact Ms. Lara da Silva Miguel at Lara@amededu.com.
Benefits of Support
By supporting this program, we can offer the following advantages for your company.* Please contact us for the most recent support level benefits for this program.
- Symposium opportunities
- Non-commercial interviews with company representatives
- Verbal acknowledgment during the program
- Discounted and complimentary registrations for your representatives
- Company acknowledgment on digital meeting materials including but not limited to newsletters, flyers, the streaming platform, and our website
- Company acknowledgment on printed meeting materials including but not limited to banners and the program book
- Digital and printed advertising opportunities
- Social media shout-outs
- Logo on the conference bag
*Subject to the support level
Endorsers
Endorsers
HIV & Women 2025 is endorsed by societies and organizations. Their support and collaboration are key to the success of this workshop!
A 25% discount on the academia registration fee is offered to members/employees of endorsers. Please reach out to your organization to obtain the applicable discount code.
If you would like your organization to endorse this workshop, please contact Christina Moustakaki at christina.moustakaki@amededu.com.
Previous Editions
Previous Editions
- 14th Edition - International Workshop on HIV & Women 2024, United States (Hybrid)
- 13th Edition - International Workshop on HIV & Women 2023, United States (Hybrid)
- 12th Edition - International Workshop on HIV & Women 2022, Virtual
- 11th Edition - International Workshop on HIV & Women 2021, Virtual
- 10th Edition - International Workshop on HIV & Women 2020, United States
- 9th Edition - International Workshop on HIV & Women 2019, United States
Language
