HIVAging
Topics
Meeting category
Date(s)
24 Oct 2024 - 25 Oct 2024
Important dates
Early Registration Deadline
Friday, 21 June 2024 at 23:59 PM EDT
Abstract Submission Deadline
Friday, 2 August 2024 at 23:59 EDT
Location
Washington DC, United States
Meeting type
Hybrid Meeting
Platinum Level Sponsor
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International Workshop on HIV & Aging 2024

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General
What's New

  • HIV & Aging will take place from 24-25 October 2024 in Washington DC, United States.

  • Registration for HIV & Aging is now open, registration waivers and discounts are available for specific categories. Click here for fees and conditions.

  • To stay updated on the relevant developments, make sure you are signed up for our newsletter. 

About this Program

The 15th International Workshop on HIV & Aging will take place in a hybrid format on 24-25 October 2024, in Washington DC, United States.

The integration of antiretroviral therapy (ART) into HIV care has dramatically extended the life expectancy of those living with HIV. This increased life expectancy is changing the demographics of the HIV epidemic. Currently, over half of individuals living with HIV are aged 50 or older. Recent estimates in Europe suggest that more than 70% of those with HIV will be over the age of 50 by 2030, accompanied by a greater burden of comorbidities and the associated treatments. In comparison to similar populations, persons with HIV, even when on effective ART, experience an excess of morbidity and mortality. Complications due to AIDS are rarely fatal for persons on ART. Instead, patients experience an early onset of aging complications, including neurocognitive decline, osteoporosis and fractures, impaired physical function, frailty, and falls.

Improving the management of older adults with HIV will require a much deeper understanding of the interface between aging, HIV, associated comorbid conditions, and concurrent treatment. Additionally, research is needed to address the unique psychosocial challenges faced by this growing population. The elderly population living with HIV is particularly vulnerable to social stigma, which can lead to depression, psychological distress, compromised adherence to therapy, and overall poor treatment outcomes and quality of life.

The International Workshop on HIV and Aging remains the only platform worldwide for international, cross-disciplinary scientific exchange on the increasingly recognized difficulties encountered in the clinical care and design of studies to improve the care of persons aging with HIV. The meeting gathers (basic) researchers, healthcare professionals across different disciplines, and community advocates to foster dialogue and prompt solutions that will benefit the aging population living with HIV. In addition, the workshop will also create opportunities for trainees and junior investigators to present their research, network, and learn from experts in the field.

Program Chairs 2024
General Information 
Uniques Features
• Invited lectures from international experts
• Interactive roundtable discussions
• Ample time for discussion
Who Should Attend?
Internal Medicine specialists (clinicians working in cardiovascular, renal, endocrine, and metabolic complications of HIV areas), infectious disease specialists, (virologists, immunologists, pharmacologists), geriatricians, neurologists, epidemiologists, geneticists and other clinical researchers; community advocates, industry representatives.
Meeting Objectives
This meeting aims to:

- Facilitate an unbiased and scientific knowledge exchange regarding HIV and ageing and encouraging early career investigators to actively take part in the workshop.

- Inform on the current advances in basic and clinical research in HIV and ageing and promote its successful translation to clinical care options.

- Create awareness on challenges regarding the management of older people living with HIV and catalyze research to combat these challenges.
Practical Information 
Badges
All participants are requested to wear the badge at all times during the conference to ensure admission to the meeting.
Certificate of Attendance
A certificate of attendance will be sent to you after successfully completing the program and post-meeting survey.
Language
The official language of the workshop is English
Translation will not be provided.
Enduring Materials
Enduring materials will be available shortly after the conclusion of the workshop.
Disclaimer
This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The Organizing Secretariat of this event, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this meeting. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop.
Liability and Insurance
By registering for the workshop, participants agree that the organizers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.
Photographs, Audio, and Video Recording
Photographs, audio, and video recordings are not permitted at the official meeting sessions. Only the official medical writer appointed by the organization may make recordings. All presentations will be posted here as soon as possible after the workshop is finished, provided the speaker has given permission to do so.
Code of Conduct
All attendees, speakers, co-organizers, partners, endorsers, suppliers, volunteers, and employees at any of our programs are expected to observe our Code of Conduct. We cannot tolerate any form of discrimination, harassment, disrespect, or the marginalization of those involved in our programs. All participants of VE and AME-organized programs are expected to treat others with dignity and respect at all times.

Any individual who feels discriminated against, harassed, disrespected, or marginalized is encouraged to report the incident(s) to VE and AME via info@amededu.com or to one of our on-site personnel.
Any participant who is found to have exhibited any inappropriate conduct or behavior against others may be removed from the program.
Registration

Please note that payment by credit card is required to be able to register for the workshop. Please contact the conference secretariat if this is not possible for you.

Fees and Conditions

Regular Delegates-
In-Person

 Regular Delegates-
Virtual 		 Industry* - In-Person  Industry* - Virtual 
Early Fee (payment before/on 21 June 2024) $595.00 $475.00 $835.00 $715.00
Standard Fee (payment before/on 20 October 2024) $835.00 $715.00 $1075.00 $955.00
Onsite/Same Day Fee (Payment from 21 October 2024) $955.00 $835.00 $1195.00 $1075.00

Fee Waivers
Early-Career Investigators / Academia from Resource-Limited Settings (RLS)* WITH accepted abstract Registration Fee Waived
Early-Career Investigators / Academia from Resource-Limited Settings (RLS)* WITHOUT accepted abstract 50% Off Current Regular Fee
NGO Representatives / Government Representatives (i.e. MOH, NIH, NIAID, etc.) / Advocates 50% Off Current Regular Fee
Members of Endorsers   25% Off Current Regular Fee
Sponsors Contact Secretariat
People Living with HIV 100% Fee Discount

*Countries included in the low-income and middle-income economies list of the World Bank Classification 

Important

  • We strongly advise that you register early to ensure your registration. Registration will close when the capacity of the venue is reached.

  • Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent.

Registration Fee Includes
For onsite attendees:

- Access to all scientific sessions, including poster area

- Workshop pack, including abstract book and program

- Refreshments during the coffee breaks

- Buffet lunch on meeting days

For virtual attendees only:

- Access to all scientific sessions

- Digital workshop pack, including the program

IMPORTANT:

- No day rate is available

- Payment can only be made by credit card.

- Virology Education reserves the right to cancel improper registrations. Claims for a refund will not be honored.
Group Registration
For registration of groups larger than 5 participants, please contact Christina Moustakaki at Christina.Moustakaki@amededu.com to use the Group Registration Portal.
Early-Career Investigators / Academia from Resource-limited Settings (RLS)
We are pleased to waive the registration fee for early-career investigators and academia from low-income and lower-middle-income countries with an accepted abstract and a 50% discount on the registration fee without an accepted abstract.

IMPORTANT: The fee waiver is offered to the presenting author only.

To be eligible as an early-career investigator, one should either be a current Master/PhD student or have obtained an MD/PharmD/PhD degree in the last five years. An application form needs to be completed by a supervisor and received by the Virology Education secretariat at least two weeks prior to the start of the workshop. Virology Education will contact the early-career investigator with instructions regarding the registration procedure.
Payment
By credit card only: online or by written authorization (see online registration).
Cancellation Policy
In case of cancellation, the following refunds are applicable:

- Cancellation before/on 24 September 2024: 50% refund (minus an administration fee of €40)

- Cancellation after 24 September 2024: Unfortunately, no refund will be given

If you are unable to attend the conference, a substitute delegate is always welcome at no extra charge, provided that a letter of authorization from the original participant has been received and the conference secretariat has been notified of the name of the substitute delegate before 10 October 2024. A statement (email/letter) of cancellation must be sent to Virology Education.
Liability and Insurance
By registering for the workshop, participants agree that the organizers do not accept responsibility for medical, travel, or personal insurance. Participants are advised to take out their own insurance policies.
Media Registration
In order to register as a media participant for the workshop, the workshop secretariat needs to receive:

1. Proof of accreditation
2. Valid identification (e.g. passport)
3. A letter from your assignment giver stating the details of your assignment (e.g. editor)
4. At least 3 previous written assignments in recognized outlets on HIV. If you are a freelance journalist, the assignments can be from different (recognizable) news outlets. Links to online publications are accepted
5. The website of the publication(s)/blog(s) that will be featuring your story on this workshop

A complimentary or reduced registration fee may apply for accredited media participants depending on availability. Preference will be given to credible print and online news sources. Please contact the workshop secretariat for registration conditions.

We would like to receive a copy of your workshop report/ article once it is finalized.
All credentials will be verified by the Organizing Committee of the workshop. Media representatives are kindly requested to register by sending the above-mentioned information to info@amededu.com.

Important: Media is restricted to the written press. Recording on film or photo is not allowed. Virology Education will request a copy of the written piece once it is finalized. Media representatives must also agree to abide by the 2024 embargo policy.
Disclaimer
This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The organizing secretariat of this workshop, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop. In case of cancellation of the meeting due to unforeseen circumstances, Virology Education cannot be held responsible for expenses made for travel, accommodation, visa applications, etc.
Downloads:
Program
Preliminary Program

The program for the International Workshop on HIV & Aging 2024 is currently under development.

Potential program topics will be:

  1. Perinatal Infection
  2. Neurocognitive Effects
  3. Sleep and Aging
  4. Geroscience/Frailty
  5. Deprescribing and Polypharmacy
  6. Implementation Science
  7. Mental Health
Abstracts
Abstract Submission Portal is now open!
Submit
Deadline: Friday, 2 August 2024, 23:59 EDT
Abstracts

The International Workshop on HIV & Aging 2024 accepts encored abstracts as long as the research is focused on the field and has new data at the time of the workshop.

Authors could submit their abstracts electronically until 2 August 2024 at 23:59 EDT. Please follow the step-by-step directions to upload the abstract. To ensure your abstract retains any special characters or formatting, the abstract must be in Microsoft Word format. 

Abstract submitters are strongly encouraged to use person-first language in their abstracts. View the video tutorial and guidelines here

Abstract presenters are expected to attend the workshop in-person to present their abstract. Please contact the workshop secretariat if this is not possible.

General Guidelines

Abstracts should contain the following four components:

  • Background: A concise statement of the issue under investigation or a hypothesis;
  • Material and Methods: The experimental methods used (including the statistical analyses employed);
  • Results: Specific findings (promises such as "to be completed" or "to be presented" are not acceptable);
  • Conclusions: A summary of findings that are supported by your results (statistical analyses used to support the conclusions, where appropriate, should be included; concluding statements such as "the results will be discussed" are not acceptable).

Please note that abstracts cannot be accepted if tables or graphs are included. The maximum word count for the abstract body is 500 words.

Abstracts are considered official communications to the workshop and will be treated confidentially. Submitters of accepted abstracts agree to attend the workshop and present their abstract as scheduled. 

Categories for Abstract Submission

For purposes of review and programming, abstracts are divided into topical categories. The selection of the most appropriate category is important as it determines who reviews your abstract. The Program Committee reserves the right to reassign your abstract to a more appropriate category.

Abstract Categories:

  • Effect of aging on organ systems
  • Geriatric syndromes/Geroscience
  • HIV/Aging in the international setting
  • Immunology
  • Polypharmacy
  • Interventions
  • Malignancy
  • Models of care
  • Neurology/Cognition/Mental Health
  • Quality of Life / Wellbeing
  • Implementation science
Terms and Conditions

By submitting an abstract to a meeting organized by Virology Education BV (VE) or Academic Medical Education BV (AME), the abstract submitter hereby agrees to the terms and conditions.

The terms and conditions can be viewed here. 

Early-Career Investigators, Postdoc, MD
We are pleased to waive the registration fee for Early-Career Investigators and/or Academia from Resource-Limited Settings (RLS) with an accepted abstract and also provide a 50% discount on the registration fee for Early-Career Investigators and/or Academia from Resource-Limited Settings (RLS) without an accepted abstract.

IMPORTANT: the registration fee waiver is offered to the presenting author of the abstract only.

Applicants should:

- Be a current Master/ PharmD/ PhD student; OR
- Have obtained an MD/ PharmD/ PhD degree in the last five years.

An application form (available below) needs to be completed by a supervisor and received by the Virology Education at least 2 weeks before the start of the workshop.

Virology Education will contact the early-career investigator with instructions regarding registration for the workshop once the application has been received.
Notification of Abstract Acceptance and Presentation Format
It is the responsibility of the corresponding/ presenting author to inform all co-authors of the abstract’s status. We aim to send out notifications at least 1 month prior to the start date of the event. Please notify the Workshop Secretariat if you have not received a notification by end of September. If your abstract is accepted, one author is required to register for the workshop and present the paper as scheduled. Guidelines for preparing your oral and/or poster presentations will be sent after your abstract has been accepted.
Poster Presentation Instructions
Note: For hybrid events, poster presenters are expected to attend onsite.
Posters need to meet the following dimensions A0 size (approx. 33" x 47") in portrait format.
Please display the number of your poster in the upper right corner of your poster.
In addition, you are required to make a short recording (max. 2 min) of your presentation with a few slides using PowerPoint. You can record this video directly from PowerPoint.
Your poster and the short video will be available on our website after the workshop days.

Once onsite:
Poster presenters are requested to stand near their posters during the poster session.
We advise you to prepare hand-outs of your poster on Letter or A4 format.
Please hang your posters as early as possible. All posters must be displayed from the opening session to the closure of the meeting.
Pushpins and/or velcro will be provided.
Abstract Publication
Accepted abstracts will be published in the HIV & Aging 2024 Abstract Book. This will be distributed during the workshop and will be available as an enduring material after the workshop has concluded. Please note that the workshop secretariat cannot be held responsible for any typing or language errors in the submitted abstracts as only the format of the abstracts will be changed and not the content.
VE and AME is the sole copyright holder of the workshop abstract book as a whole (also referred to as the Reviews in Antiviral Therapy & Infectious Diseases). The abstract authors will retain any and all copyright over their individual abstract. Information on copyright can be viewed in the abstract submission terms and conditions (see 'Terms and Conditions' above).
Downloads:
Committees

The members of the Organizing Committee are a group of carefully selected experts and inspirational leaders in their respective fields. They meet frequently to discuss the scientific program of the workshop, identify interesting topics and candidate speakers, and review all submitted abstracts.

Organizing Committee
Scientific Committee

The members of Scientific Committee are hand-picked by the Organizing Committee (OC) and the conference secretariat based on their significant contributions and commitment to the field. They assist the OC by providing them with suggestions for speakers and topics. In addition, members of the Scientific Committee participate in reviewing submitted abstracts, and play an active role during the workshop as moderators and/or chairs of sessions.

  • Dorcas Baker, RN, BSN, ACRN, MA, Johns Hopkins University School of Nursing, MidAtlantic AIDS Education and Training Center (AETC), United States
  • Bruce Brew, MD, St Vincent's Hospital, Australia
  • Marie-Josée Brouillette, MD, McGill University Health Centre, Canada
  • Simon Collins, HIV i-Base, United Kingdom
  • Daniel Duprez, MD, University of Minnesota (Cardiology), United States
  • Giovanni Guaraldi, MD, Policlinico Modena, Italy
  • Jordan  Lake, MD, MSc, UTHealth, United States
  • Alan Landay, PhD, Rush University Medical Center, United States
  • Catia Marzolini, PharmD, PhD, University Hospital Basel, Switzerland
  • Eugènia Negredo, MD, PhD, Universitat Autònoma de Barcelona , Spain
  • Kelly O'Brien, PhD, BScPT, BSc, University of Toronto, Department of Physical Therapy, Canada
  • Brendan Payne, PhD, Newcastle University, United Kingdom
  • Molly Perkins, PhD, Emory University School of Medicine, United States
  • Michael Plankey, PhD, Georgetown University Medical Center, United States
  • Matilde Sanchez Conde, MD, PhD, Hospital Ramón y Cajal, Spain
  • Linda Scruggs, MHS, LPC, RIBBON, United States
  • Eugenia Siegler, MD, Weill Cornell Medicine, United States
  • Jeff Taylor, HIV + Aging Research Project - Palm Springs, United States
  • Phyllis Tien, MD, MSc, University of California, San Francisco, United States
  • Cara Wilson, MD, University of Colorado, United States
Industry Liaison Board

The Industry Liaison Board, consisting of leading medical scientists of the pharmaceutical industry, is asked to give input and suggestions that help the Organizing Committee in planning the workshop and providing support on topics of interest and innovative suggestions to optimize audience participation. The Industry Liaison Board assists the Organizing Committee by suggesting the most current and critical topics to bring the audience up-to-date on the most current research in the pharmaceutical industry in related disciplines.

  • Andrew Clark, MD, ViiV Healthcare, United Kingdom
  • Richard Haubrich, MD, Gilead Sciences, United States
  • Christian Marsolais, PhD, Theratechnologies, Canada
Scholarships

The Scholarship Application Portal is now open!

Apply Here
Deadline: Friday, 9 August 2024, 23:59 EDT
Scholarships

Virology Education (VE), with support from the industry, is offering scholarships to attend HIV & Aging 2024. 

Depending on the type of scholarship awarded, the scholarship covers registration and/or travel and accommodation.  

The scholarships are supported by industry. These companies will have no control, influence, or involvement in selection of any attendees.

Virology Education is proud to support participation from professionals from underrepresented communities. We strongly recognize the value of conducting our programs with a diverse and inclusive representation of the scientific and medical global community, welcoming a range of backgrounds, experiences, and opinions and embracing the benefits that these differences bring. This diversity and equity are essential to our mission of advancing clinical care and scientific research worldwide.

Read our Code of Conduct

What does the Scholarship Cover?

  • Registration Scholarship: 

  • Registration only

  • Partial Scholarship:

  • Registration
  • Accommodation

  • Full Scholarship:

  • Registration
  • Accommodation
  • Travel
What is Expected from the Scholarship Recipents?

All scholarship awardees are required to attend the full meetings. Awardees must sign in at the beginning of each meeting day and sign off at the end of each day as requested by the Conference Organizer. At the close of the Conference, awardees must have completed the daily and overall conference evaluations.

Recipient will provide post-meeting feedback and a summary about his/her conference experience within one month after the end of the conference. The feedback questionnaire will be an online survey with the recipient providing feedback on their experience at the conference, scholarship procedure, and how they will implement the knowledge acquired at the meeting in their daily practice. The questionnaire will be sent to each recipient by email within one week after the conclusion of the conference.

Eligibility

Applicants must:

  • Be proficient in English to interact with faculty and fellow attendees
  • Be actively involved in the field of HIV & Aging
  • Be able to show benefits to their patients / research / community from attending the meeting
  • Be willing and able to share information learnt at the meetings with a larger community
  • Be eligible to obtain a visa for travel. Declare that she/he is able and willing to fund all other costs beyond the scholarship that are involved in attending the Conference, e.g. all other hotel, travel and subsistence expenses NOT covered by the scholarship.
  • Declare to take out her/his own insurance policies (for travel, liability, illness and/or other necessary insurances in relation to her/his participation to the conference).
  • Conference organizer will automatically decline all scholarship applications that do not conform to the eligibility terms
Endorsers
Endorsers

The International Workshop on HIV & Aging 2024 is endorsed by societies and organizations. Their support and collaboration are key to the success of this workshop!


A 25% discount on the academia registration fee is offered to members/employees of endorsers. Please reach out to your organization to obtain the applicable discount code.


If you would like your organization to endorse this workshop, please contact Yulia Veldhuis at Yulia.Veldhuis@amededu.com

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Support Our Initiative
Financial backing helps us deliver an impactful meeting experience to the benefit of healthcare professionals and researchers interested in International Workshop on HIV & Aging 2024.
 
This collaboration plays a vital role in both the organizational as well as scientific success of the program.

To show your commitment to the cause, get in touch with us for a tailored
support package by contacting Ms. Lara da Silva Miguel at Lara@amededu.com.
 
Benefits of Support
By supporting this program, we can offer the following advantages for your company.* Please contact us for the most recent support level benefits for this program.

  • Symposium opportunities
  • Non-commercial interviews with company representatives
  • Verbal acknowledgement during the program 
  • Discounted and complimentary registrations for your representatives
  • Company acknowledgement on digital meeting materials including but not limited to newsletters, flyers, the streaming platform, and our website
  • Company acknowledgement on printed meeting materials including but not limited to banners and the program book
  • Digital and printed advertising opportunities 
  • Social media shout-outs
  • Logo on the conference bag 

 
*Subject to the support level.

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