Latin American Workshop on Women & HIV 2025 is scheduled to take place in May in Mexico. To stay updated on the relevant developments, make sure you are signed up for our newsletter.
Meeting category
Date(s)
22 May 2025 - 23 May 2025
Important dates
Early Registration Fee Deadline
22 October 2024
Program Language
Spanish, Portuguese, English
Location
Mexico City,
México
Meeting type
Live Meeting
Organizer
Latin American Workshop on Women & HIV 2025
General
What's New
Welcome
This first edition of the Latin American Workshop on Women & HIV is dedicated to enhancing research and data sharing and promoting the integration of research evidence into HIV care for underrepresented women in the region. The initiative aims to bridge the gap between research evidence and clinical practice by providing insights into the impact of HIV on women’s health and delineating the unique challenges faced by girls and women living in Latin America and the Caribbean. By fostering dialogue among leading researchers, allied health professionals, community representatives, caregivers, and policymakers, this workshop seeks to contribute to reducing HIV transmission and improving the quality of life for women living with HIV in the region.
Researchers will have the opportunity to present and discuss the latest developments and are offered opportunities for interaction, networking, and building new collaborations. Top experts integrate science and clinical practice through state-of-the-art lectures, clinical case presentations, roundtable discussions, and interactive debates to inform how treatment and prevention guidelines are implemented in the region, and reach a consensus on best practices. The conference gives early-career investigators a platform to present their data and to communicate with colleagues and key opinion leaders in the field. The program will feature plenary sessions, symposia, oral abstract presentations, poster tours and poster viewing sessions, exhibition, and skill-building sessions - providing a unique opportunity to meet colleagues in a regionally focused, scientific setting.
General Information
Who Should Attend?
• HIV clinicians
• Researchers
• OBGYNs
• Government and NGO representatives
• Industry representatives
• Community advocates
• Pharmacists
• Medical Students
• Other healthcare providers involved in daily care of women living with HIV
• Researchers
• OBGYNs
• Government and NGO representatives
• Industry representatives
• Community advocates
• Pharmacists
• Medical Students
• Other healthcare providers involved in daily care of women living with HIV
Meeting Objectives
This meeting aims to:
• Foster an inclusive and evidence-based dialogue on the intersection of HIV and women in Latin America and the Caribbean, encouraging the involvement of early-career investigators to actively partake in the workshop;
• Synthesize and amplify advancements in understanding HIV's impact on women in LAC, emphasizing effective dissemination and implementation strategies to address existing gaps and challenges;
• Cultivate sustainable cross-disciplinary partnerships and alliances between researchers, healthcare professionals, and women affected by HIV, aiming to enhance knowledge exchange and collaboration for the betterment of women's quality of life across LAC.
• Foster an inclusive and evidence-based dialogue on the intersection of HIV and women in Latin America and the Caribbean, encouraging the involvement of early-career investigators to actively partake in the workshop;
• Synthesize and amplify advancements in understanding HIV's impact on women in LAC, emphasizing effective dissemination and implementation strategies to address existing gaps and challenges;
• Cultivate sustainable cross-disciplinary partnerships and alliances between researchers, healthcare professionals, and women affected by HIV, aiming to enhance knowledge exchange and collaboration for the betterment of women's quality of life across LAC.
Practical Information
Venue
The venue for this inaugural edition will be announced closer to the workshop.
Accommodation
Accommodation is not included in the registration fee.
Badges
All participants are requested to wear their badge at all times during the workshop to ensure admission to the meeting.
Certificate of Attendance
A certificate of attendance will be sent to you after successfully completing the program and post-workshop survey.
Language
The official language of the workshop is Spanish
Translation will be provided in English and Portuguese.
Translation will be provided in English and Portuguese.
Enduring Materials
Enduring materials will be available to all registered delegates on the virtual workshop portal for 3 weeks after the workshop. After this, all presentations will be made publicly available on this website (pending the approval of the speakers).
Disclaimer
This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The Organizing Secretariat of this event, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this meeting. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the conference.
Liability and Insurance
By registering for the workshop participants agree that the organizers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.
Photographs, Audio, and Video Recording
Photographs, audio, and video recordings are not permitted at the official meeting sessions. Only the official medical writer appointed by the organization may make recordings. All presentations will be posted here as soon as possible after the workshop is finished, provided the speaker has given permission to do so.
Code of Conduct
All attendees, speakers, co-organizers, partners, endorsers, suppliers, volunteers, and employees at any of our programs are expected to observe our Code of Conduct. We cannot tolerate any form of discrimination, harassment, disrespect, or the marginalization of those involved in our programs. All participants of VE and AME-organized programs are expected to treat others with dignity and respect at all times.
Any individual who feels discriminated against, harassed, disrespected, or marginalized is encouraged to report the incident(s) to VE and AME via info@amededu.com or to one of our on-site personnel.
Any participant who is found to have exhibited any inappropriate conduct or behavior against others may be removed from the program.
Any individual who feels discriminated against, harassed, disrespected, or marginalized is encouraged to report the incident(s) to VE and AME via info@amededu.com or to one of our on-site personnel.
Any participant who is found to have exhibited any inappropriate conduct or behavior against others may be removed from the program.
Registration
Fees and Conditions
|
Regular Delegates* |
Industry (In-Person) |
|
|---|---|---|
|
Early Fee (payment on/before 22 October 2024) |
€595.00 |
€795.00 |
|
Regular Fee (payment on/before 22 March 2025) |
€745.00 |
€995.00 |
|
Late Fee (payment from 22 March 2025) |
€795.00 |
€1,095.00 |
|
Discounts |
|
|---|---|
|
Abstract Submitters who are eligible as: |
50% Discount on Early Fee |
|
Abstract Submitters who are eligible as "Regular delegates" from a High Income Countries |
Early Fee |
|
Early-Career Investigators (ECI) & "Regular Delegates" from a Resource-Limited Setting (RLS) |
50% Discount on Current Fee |
|
Representatives of Endorsing Organizations |
25% Discount on Current Fee |
|
Representatives of Sponsoring Industry |
Please contact the workshop secretariat |
| Financial Concerns |
Please contact the conference secretariat |
* The "Regular Delegate" category includes the following:
- Healthcare professionals (HCPs) and patient representatives;
- NGOs and activists;
- Government officials, representatives, and policymakers;
- Researchers;
- Students in a relevant field; and
- People Living with HIV
HCPs are defined as professionals that provide any type of health care service to patients living with HIV or other diseases. If you are not sure, please do not hesitate to contact us at Lara@amededu.com.
** The "Industry Delegate" category includes: representatives from industry, medical education providers, investment companies, and others not listed above. Industry representatives may receive a discount based on the level of support provided to the event. For more support and registration information, please contact us via Lara@amededu.com.
*** Countries included in the low-income and lower middle-income economies of the World Bank Classification.
If you have financial concerns or are eligible for a discount, please contact the workshop secretariat via Lara@amededu.com.
Important
-
We strongly advise that you register early to ensure your registration. Registration will close when the capacity of the venue is reached.
-
Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent.
Registration Fee Includes
For onsite attendees:
- Access to all scientific sessions, including poster area
- Digital workshop pack, including abstract book and program
- Refreshments during the coffee breaks
- Buffet lunch on meeting days
For virtual attendees only:
- Access to all scientific sessions
- Digital workshop pack, including the program
IMPORTANT:
- No day rate is available
- Payment can only be made by credit card.
- Virology Education reserves the right to cancel improper registrations. Claims for a refund will not be honored.
- Access to all scientific sessions, including poster area
- Digital workshop pack, including abstract book and program
- Refreshments during the coffee breaks
- Buffet lunch on meeting days
For virtual attendees only:
- Access to all scientific sessions
- Digital workshop pack, including the program
IMPORTANT:
- No day rate is available
- Payment can only be made by credit card.
- Virology Education reserves the right to cancel improper registrations. Claims for a refund will not be honored.
Early-Career Investigators / Academia from Resource-limited Settings (RLS)
We are pleased to waive the registration fee for early-career investigators and academia from low-income and lower-middle-income countries with an accepted abstract and a 50% discount on the registration fee without an accepted abstract.
IMPORTANT: The fee waiver is offered to the presenting author only.
To be eligible as an early-career investigator, one should either be a current Master/PhD student or have obtained an MD/PharmD/PhD degree in the last five years. An application form needs to be completed by a supervisor and received by the Virology Education secretariat at least two weeks prior to the start of the workshop. Virology Education will contact the early-career investigator with instructions regarding the registration procedure.
IMPORTANT: The fee waiver is offered to the presenting author only.
To be eligible as an early-career investigator, one should either be a current Master/PhD student or have obtained an MD/PharmD/PhD degree in the last five years. An application form needs to be completed by a supervisor and received by the Virology Education secretariat at least two weeks prior to the start of the workshop. Virology Education will contact the early-career investigator with instructions regarding the registration procedure.
Payment
By credit card only: online or by written authorization (see online registration).
Cancellation Policy
In case of cancellation, the following refunds are applicable:
- Cancellation before/on 22 April 2025: 50% refund (minus an administration fee of €40)
- Cancellation after 22 April 2025: Unfortunately, no refund will be given
If you are unable to attend the conference, a substitute delegate is always welcome at no extra charge, provided that a letter of authorization from the original participant has been received and the conference secretariat has been notified of the name of the substitute delegate before 12 May 2025. A statement (email/letter) of cancellation must be sent to Virology Education.
- Cancellation before/on 22 April 2025: 50% refund (minus an administration fee of €40)
- Cancellation after 22 April 2025: Unfortunately, no refund will be given
If you are unable to attend the conference, a substitute delegate is always welcome at no extra charge, provided that a letter of authorization from the original participant has been received and the conference secretariat has been notified of the name of the substitute delegate before 12 May 2025. A statement (email/letter) of cancellation must be sent to Virology Education.
Liability and Insurance
By registering for the conference, participants agree that the organizers do not accept responsibility for medical, travel, or personal insurance. Participants are advised to take out their own insurance policies.
Media Registration
In order to register as a media participant for the Conference, the conference secretariat needs to receive:
1. Proof of accreditation
2. Valid identification (e.g. passport)
3. A letter from your assignment giver stating the details of your assignment (e.g. editor)
4. At least 3 previous written assignments in recognized outlets on HIV. If you are a freelance journalist, the assignments can be from different (recognizable) news outlets. Links to online publications are accepted
5. The website of the publication(s)/blog(s) that will be featuring your story on this workshop
A complimentary or reduced registration fee may apply for accredited media participants depending on availability. Preference will be given to credible print and online news sources. Please contact the conference secretariat for registration conditions.
We would like to receive a copy of your workshop report/ article once it is finalized.
All credentials will be verified by the Organizing Committee of the Workshop. Media representatives are kindly requested to register by sending the above-mentioned information to info@amededu.com.
Important: Media is restricted to the written press. Recording on film or photo is not allowed. Virology Education will request a copy of the written piece once it is finalized. Media representatives must also agree to abide by the 2020 embargo policy.
1. Proof of accreditation
2. Valid identification (e.g. passport)
3. A letter from your assignment giver stating the details of your assignment (e.g. editor)
4. At least 3 previous written assignments in recognized outlets on HIV. If you are a freelance journalist, the assignments can be from different (recognizable) news outlets. Links to online publications are accepted
5. The website of the publication(s)/blog(s) that will be featuring your story on this workshop
A complimentary or reduced registration fee may apply for accredited media participants depending on availability. Preference will be given to credible print and online news sources. Please contact the conference secretariat for registration conditions.
We would like to receive a copy of your workshop report/ article once it is finalized.
All credentials will be verified by the Organizing Committee of the Workshop. Media representatives are kindly requested to register by sending the above-mentioned information to info@amededu.com.
Important: Media is restricted to the written press. Recording on film or photo is not allowed. Virology Education will request a copy of the written piece once it is finalized. Media representatives must also agree to abide by the 2020 embargo policy.
Disclaimer
This conference is intended for educational purposes only and aims to offer participants the opportunity to share information. The organizing secretariat of this workshop, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop. In case of cancellation of the meeting due to unforeseen circumstances, Virology Education cannot be held responsible for expenses made for travel, accommodation, visa applications, etc.
Program
Provisional topics
-
Women & HIV: Regional Updates (HIV and Women: Regional Epidemiological Insights, Innovations in HIV Treatment)
-
Updates & Current Research in LAC (HIV Resistance in LAC, HIV Cure, Identifying Research Gaps)
-
HIV Prevention Strategies (DoxyPEP in Women, PrEP in Women, Vaccination)
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STIs - The Female Perspective (HPV, Syphilis, Gonorrhea, Mycoplasma/Ureaplasma)
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Key Populations and HIV (Transgender Women, Migrants & Refugees, Sex workers, Incarcerated Women)
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Drug-drug Interactions (Mental Health Drugs & ART, Contraceptives & ART, Hormone Replacement Therapy & ART)
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Non-Communicable Diseases and HIV (Mental Health & HIV, Cardiovascular Health & HIV, Cancer in Women)
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The Impact of Social Determinants on HIV Care and Treatment (Patient-Centered Model of Care)
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Inclusive Practices in Healthcare (Person-first language, Mental Health of Healthcare Providers – ‘Take care of the caregiver’, Challenges faced by Women Faculty in Science)
Committees
Organizing Committee
Florencia Cahn, MD
Fundación Huésped, Argentina
Support
Support Our Initiative
Financial backing helps us deliver an impactful meeting experience to the benefit of healthcare professionals and researchers interested in the Latin American Workshop on Women & HIV 2025.
This collaboration plays a vital role in both the organizational as well as scientific success of the program.
To show your commitment to the cause, get in touch with us for a tailored
support package by contacting Lara da Silva Miguel at Lara@amededu.com or call +31 (0)30 230 7140.
Benefits of Support
By supporting this program, we can offer the following advantages for your company.* Please contact us for the most recent support level benefits for this program.
- Symposium opportunities
- Non-commercial interviews with company representatives
- Verbal acknowledgment during the program
- Discounted and complimentary registrations for your representatives
- Company acknowledgment on digital meeting materials including but not limited to newsletters, flyers, the streaming platform, and our website
- Company acknowledgment on printed meeting materials including but not limited to banners and the program book
- Digital and printed advertising opportunities
- Logo on the conference bag
*Subject to the support level.
Language
