Date(s)

2 Oct 2024 - 4 Oct 2024

Important dates

Early Fee Deadline

Saturday, 30 March 2024

Abstract Submission Deadline

Friday, 5 July 2024

Youth Application Deadline

Friday, 6 September 2024

Location

Nairobi, Kenya

Meeting type

Live Meeting

Virology Education

International Workshop on HIV, SRHR, & Adolescence 2024

General

What's New

To stay updated on the relevant developments, make sure you are signed up for our newsletter.
For info on the International Workshop on HIV & Adolescence 2023, please go here.

About this Program

The International Workshop on HIV, SRHR, & Adolescence 2024 will take place as a live program on 2-4 October 2024 in Nairobi, Kenya.

Adolescence is a unique developmental stage full of transitions that offer both challenges and opportunities – including laying a foundation for good health. Every effort must be made to ensure access to HIV and SRHR services and retain adolescents in care to improve and maintain their health and well-being.

The medical advances that have transformed HIV treatment and prevention are yet to alter the stark reality for adolescents and young people, particularly in low to middle-income countries. Even as AIDS-related mortality has decreased overall in recent years, AIDS-related deaths among adolescents are still higher than in adults. AIDS is still the no.1 cause of death of adolescents in 12 countries in SSA, and almost six times as many adolescent girls acquired HIV than adolescent boys. Uncountable early pregnancies among young women who were not ready have occurred, often in the context of violence. Globally 50% of pregnancies among 15 - 19-year-olds were unintended. Young key populations remain marginalized from critical services.

There is a need to understand and invest in evidence-informed multi-sectoral solutions that support young people to reduce their HIV risk, improve SRH, educational and employment outcomes, reduce poverty and hunger, and exposure to violence and mental health. This workshop aims to look at the fuller lives of adolescents and address the multiple overlapping drivers that impact their sexual and reproductive health and HIV needs. It explores new and innovative approaches, such as digital technology, and focuses on adolescents’ agency and leadership to control their health and lives.

Workshop Chairs

Izukanji Sikazwe, MBChB, MPH

Centre for Infectious Disease Research, Zambia

Juliet Iwelunmor, PhD

Washington University School of Medicine, United States

Local Chairs

Hermes Gichane

National AIDS and STI Control Program (NASCOP), Kenya

Ruele Okeyo

Kenneth and Jacob's House, Kenya

Who Should Attend?

We welcome an array of stakeholders from all regions who work with and for adolescents. The workshop aims to attract the following delegates:

• Clinicians and other HCP’s involved in care of adolescents living with HIV;
• Researchers;
• Adolescents and youth;
• Policymakers;
• Programmers;
• Implementing partners;
• Community representatives; and
• (Non-)Government representatives.

Practical Information

Badges

All participants are requested to wear the badge at all times during the conference to ensure admission to the meeting.

Certificate of Attendance

A digital certificate of attendance will be sent to you upon request by email.
A certificate of attendance will be sent to you after successfully completing the program and post-workshop survey.

Language

The official language of the workshop is English.
Translation will not be provided.

Disclaimer

This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The Organizing Secretariat of this event, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this meeting. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop.

Liability and Insurance

By registering for the workshop participants agree that the organizers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.

Photographs, Audio, and Video Recording

Photographs, audio, and video recordings are not permitted at the official workshop sessions. Only the official medical writer appointed by the organization may make recordings. All presentations will be posted here as soon as possible after the workshop is finished, provided the speaker has given permission to do so.

Code of Conduct

All attendees, speakers, co-organizers, partners, endorsers, suppliers, volunteers, and employees at any of our programs are expected to observe our Code of Conduct. We cannot tolerate any form of discrimination, harassment, disrespect, or the marginalization of those involved in our programs. All participants of VE and AME-organized programs are expected to treat others with dignity and respect at all times.

Any individual who feels discriminated against, harassed, disrespected, or marginalized is encouraged to report the incident(s) to VE and AME via info@amededu.com or to one of our on-site personnel.
Any participant who is found to have exhibited any inappropriate conduct or behavior against others may be removed from the program.

Registration

Registration is now open!

Early Registration Fee Deadline: 30 March 2024

Please note that payment by credit card is required to be able to register for the workshop. Please contact the conference secretariat if this is not possible for you.

Fees and conditions

	Academia	RLS	Industry
Early Fee (payment before/on 30 March 2024)	€495	€150	€695
Regular Fee (payment before/on September 30, 2024)	€695	€200	€895
Onsite Fee (payment before/on October 1, 2024)	€795	€225	€995

Discounts
Early-Career Investigators / Academia from Resource-Limited Settings (RLS)* WITH accepted abstract	Fee Waived
Early-Career Investigators / Academia from Resource-Limited Settings (RLS)* WITHOUT accepted abstract	50% Off Current Regular Fee
NGO Representatives / Government Representatives (i.e. MOH, NIH, NIAID, etc.) / Advocates	50% Off Current RegularFee
Members of Endorsers	25% Off Current Regular Fee
Sponsors	Contact Secretariat
People Living with HIV	100% Fee Discount
Youth
25 years of age or younger	Fee Waived
30 years of age or younger	50% Off Current Academia Fee

If you are eligible for a discount, please contact the conference secretariat Christina Moustakaki at christina.moustakaki@amededu.com for the special registration code.

*Countries included in the low-income and middle-income economies list of the World Bank Classification

Important

We strongly advise that you register early to ensure that your registration is confirmed.
Submission of your online registration does not guarantee that your registration has been accepted. Your registration is final when full prepayment has been received and a confirmation of your registration has been sent.

Youth

We are pleased to waive the registration fee for all delegates that are 25 years of age and below. We additionally provide a 50% discount on the current applicable fee to all delegates that are 30 years of age and below.

All applicants must submit a youth application including a motivation letter and a clear picture/scan of their ID showing their full name and birthdate.

Virology Education reserves the right to cancel any improper applications.

Youth Application Portal is now open!

Apply

Application deadline: Friday, 6 September 2024

Registration Fee Includes

For onsite attendees:

- Access to all scientific sessions, including poster area

- Conference pack, including abstract book and program

- Refreshments during the coffee breaks

- Buffet lunch on meeting days

For virtual attendees only:

- Access to all scientific sessions

- Digital workshop pack, including the program

IMPORTANT:

- No day rate is available

- Payment can only be made by credit card.

- Virology Education reserves the right to cancel improper registrations. Claims for a refund will not be honored.

Group Registration

For registration of groups larger than 5 participants, please contact Christina Moustakaki at christina.moustakaki@amededu.com to gain access to the Group Registration Portal.

Early-Career Investigators / Academia from Resource-limited Settings (RLS)

We are pleased to waive the registration fee for early-career investigators and academia from low-income and lower-middle-income countries with an accepted abstract and a 50% discount on the registration fee without an accepted abstract.

IMPORTANT: The fee waiver is offered to the presenting author only.

To be eligible as an early-career investigator, one should either be a current Master/PhD student or have obtained an MD/PharmD/PhD degree in the last five years. An application form needs to be completed by a supervisor and received by the Virology Education secretariat at least two weeks prior to the start of the workshop. Virology Education will contact the early-career investigator with instructions regarding the registration procedure.

Payment

By credit card only: online or by written authorization (see online registration).

Cancellation Policy

In case of cancellation, the following refunds are applicable:

- Cancellation before/on 5 September 2024: 50% refund (minus an administration fee of €40)

- Cancellation after 5 September 2024: Unfortunately, no refund will be given

If you are unable to attend the workshop, a substitute delegate is always welcome at no extra charge, provided that a letter of authorization from the original participant has been received and the workshop secretariat has been notified of the name of the substitute delegate before 15 September 2024. A statement (email/letter) of cancellation must be sent to Virology Education.

Liability and Insurance

By registering for the conference, participants agree that the organizers do not accept responsibility for medical, travel, or personal insurance. Participants are advised to take out their own insurance policies.

Media Registration

In order to register as a media participant for the workshop, the conference secretariat needs to receive:

1. Proof of accreditation
2. Valid identification (e.g. passport)
3. A letter from your assignment giver stating the details of your assignment (e.g. editor)
4. At least 3 previously written assignments in recognized outlets on HIV. If you are a freelance journalist, the assignments can be from different (recognizable) news outlets. Links to online publications are accepted
5. The website of the publication(s)/blog(s) that will be featuring your story on this workshop

A free or reduced registration fee may apply for accredited media participants depending on availability. Preference will be given to credible print and online news sources. Please contact the conference secretariat for registration conditions.

We would like to receive a copy of your workshop report/ article once it is finalized.
All credentials will be verified by the Organizing Committee of the Workshop. Media representatives are kindly requested to register by sending the above-mentioned information to info@amededu.com.

Important: Media is restricted to the written press. Recording on film or photo is not allowed. Virology Education will request a copy of the written piece once it is finalized. Media representatives must also agree to abide by the 2023 embargo policy.

Disclaimer

This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The organizing secretariat of this workshop, Virology Education, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop. Virology Education disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop. In case of cancellation of the meeting due to unforeseen circumstances, Virology Education cannot be held responsible for expenses made for travel, accommodation, visa applications, etc.

Program

Preliminary Program

The program for the International Workshop on HIV, SRHR, & Adolescence 2024 is currently under development.

For the HIV & Adolescence 2023 program, please click here.

Abstracts

Abstract Submission Portal will open soon.

Abstracts

The International Workshop on HIV, SRHR, & Adolescence 2024 accepts new original data as well as encored abstracts. All abstracts must focus on the African region and contain up-to-date information at the time of the conference.
Registration fees are waived for early-career professionals with an accepted abstract. A 50% discount is offered to early-career professionals without an accepted abstract. The requirements for the application are specified here.
Abstract submitters are strongly encouraged to use person-first language in their abstracts. View the video tutorial and guidelines here
Abstract presenters are expected to attend the workshop in-person to present their abstract. Please contact the workshop secretariat if this is not possible.

General Guidelines

Abstracts should contain the following four components:

- Background: A concise statement of the issue under investigation or a hypothesis;

- Material and Methods: The experimental methods used (including the statistical analyses employed);

- Results: Specific findings (promises such as "to be completed" or "to be presented" are not acceptable);

- Conclusions: A summary of findings that are supported by your results (statistical analyses used to support the conclusions, where appropriate, should be included; concluding statements such as "the results will be discussed" are not acceptable).

Please note that abstracts cannot be accepted if tables or graphs are included. The maximum word count for the abstract body is 350 words.

Abstracts are considered official communications to the workshop and will be treated confidentially. Submitters of accepted abstracts agree to attend the workshop and present their abstract(s) as scheduled.

Abstract Submission

Authors can submit their abstracts electronically until the deadline. You will be redirected to the submission website. Please follow the step-by-step directions to upload the abstract. To ensure your abstract retains any special characters or formatting, the abstract must be in Microsoft Word format.

Poster Presentation Instructions

Posters need to meet the following dimensions: A0 size (approx 33" x 47" / 90cm x 120cm), portrait format.
Poster presenters are requested to stand near their posters during the poster session.
We advise you to prepare hand-outs of your poster on Letter or A4 format.
Please hang your posters as early as possible. All posters must be displayed from the opening session to the closure of the meeting.
Pushpins and/or velcro will be provided.

Committees

Workshop Chairs

Izukanji Sikazwe, MBChB, MPH

Centre for Infectious Disease Research, Zambia

Juliet Iwelunmor, PhD

Washington University School of Medicine, United States

Hermes Gichane

National AIDS and STI Control Program (NASCOP), Kenya

Ruele Okeyo

Kenneth and Jacob's House, Kenya

Organizing Committee Members

Alice Armstrong, BScN, DTN, DTMH, MScIH

UNICEF Eastern and Southern Africa Region Office, Kenya

Nyiko Kubai

Afrocab/ SMART4TB/ / Tholulwazi Phakathi/ Y+RSA, South Africa

Damaris Nyamweya

Operation Triple Zero, Kenya

Elzette Rousseau

Desmond Tutu Health Foundation (DTHF), South Africa

Sebastian Nicky Suwandi

APCOM Foundation, Thailand

Elona Toska, MSc, DPhil

University of Cape Town / University of Oxford, Albania / South Africa

Ifeyinwa Udo

USAID, Tanzania

The members of the Organizing Committee are a group of carefully selected experts and inspirational leaders in their respective fields. They meet frequently to discuss the scientific program of the workshop, identify interesting topics and candidate speakers, and review all submitted abstracts.

Youth Reference Group

Selma Ndasilohenda Iyambo

HER Voice Fund / Infinity Youth Magazine, Namibia

Nyiko Kubai

Afrocab/ SMART4TB/ / Tholulwazi Phakathi/ Y+RSA, South Africa

Shalom Mwape

Copper Rose Zambia, Zambia

Ruele Okeyo

Kenneth and Jacob's House, Kenya

Aman Shukla

TWEET Foundation / GCTA, India

Bahati Haule

AVAC, Tanzania

Trevor Emojel

Y Plus Uganda / AHF Uganda Cares, Uganda

Nyako Cinthia Njiti

Integrated development foundation (IDF), Cameroon

Scientific Committee

Job Akuno, Elizabeth Glaser Pediatric Aids Foundation, Kenya
Wole Ameyan, WHO, Switzerland
Sarah Bernays, University of Sydney, Australia
Elizabeth Mabel Bankah, MBchB, MWACP, MGCPS, MPH(Adolescent Health), PGdip Adolescent Health (Melbourne), PGdip(South Wales), Greater Accra Regional Hospital, Ghana
Tom Churchyard, Kwakha Indvodza, Swaziland
Chelsea Coakley, University of Cape Town, South Africa
Anthony Enimil, MD, Komfo Anokye Teaching Hospital (KATH) / Kwame Nkrumah University of Science and Technology, Ghana
Hildah Essendi, PhD, Tiko, Kenya
Luann Hatane, PATA, South Africa
Missael Hotman, Youth LEAD / Inti Muda, Indonesia
Diana Kemunto Nyamweya, MBChB,MPH, USAID, Kenya
Igor Kuchin, MD, MSc, UMIT TIROL, Private University for Health Sciences and Health Technology, Austria
Zanele Mabaso, Sonke Gender Justice, South Africa
Aveneni Mangombe, Zimbabwean Ministry of Health and Children, Zimbabwe
Shirley Mark, UNICEF East Asia, Thailand
Zandile Masangane, Ministry of Health, Eswatini
Webster Mavhu, CeSHHAR, Zimbabwe
Nyaradzo Mavis Mgodi, University of Zimbabwe / University of California San Francisco, Zimbabwe
Boyd Mkandawire, Grassroots Soccer, Zambia
Immaculate Mutisya, MMed - Centres for Disease Control and Prevention, Kenya
Linda Barlow Mosha, Makerere University-Johns Hopkins University Research Collaboration, Uganda
Lloyd Mulenga, Ministry of Health, Zambia
Saiqa Mullick, WITS, South Africa
Nicholas Niwagaba, In Their Hands (ITH), Uganda
Wawira Nyagah, AVAC, Kenya
Ikka Noviyant, Youth Lead, Thailand
Laura Bonareri Oyiengo, Ministry of Health, Kenya
Renata Sanders, Johns Hopkins University School of Medicine, United States
Wipaporn Natalie Songtaweesin, Chulalongkorn University, Thailand
Kossy Umeh, Y+, Nigeria
Marissa Vicari, UNAIDS, Switzerland
Daniel Were, Jhpiego, Kenya
Nicola Willis, Zvandiri, Zimbabwe

The members of Scientific Committee are hand-picked by the Organizing Committee and the conference secretariat based on their significant contributions and commitment to the field. They assist the Organizing Committee by providing them with suggestions for speakers and topics. In addition, members of the Scientific Committee participate in reviewing submitted abstracts, and play an active role during the workshop as moderators and/or chairs of sessions.

Support

Gold Level

Support Our Initiative

Financial backing helps us deliver an impactful meeting experience for the benefit of healthcare professionals and community representatives involved with adolescents affected by HIV.

This collaboration plays a vital role in both the organizational as well as the scientific success of the program. Supporters are not involved in the development of content or the selection of faculty.

To show your commitment to the cause and get in touch with us for a tailored support package, please contact Ms. Kim Go at Kim.Go@amededu.com or call +31 30 230 7147.

Benefits of Support
By supporting this program, we can offer the following advantages for your company.* Please contact us for the most recent support level benefits for this program.

Symposium opportunities
Verbal acknowledgment during the program
Discounted and complimentary registrations for your representatives
Company acknowledgment on digital meeting materials including but not limited to newsletters, flyers, the streaming platform, and our website
Company acknowledgment on printed meeting materials including but not limited to banners and the program book
Digital and printed advertising opportunities
Social media shout-outs
Logo on the conference bag

*Subject to the support level

Endorsers

Youth Declaration

Young People’s Lusaka Declaration

Young People’s Lusaka Declaration

Call to Action: The time is now! Accelerating access of effective long-acting antiviral drugs to all for treatment and prevention.

The declaration was inspired by some of the presentations made during the 7th International Workshop on HIV & Adolescence. Young people made a choice, a choice to advocate for the development of injectables as a better treatment solution that will improve therapy outcomes and prevention.